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A Project Manager's Book of Forms, 3rd Edition by Cynthia Snyder Dionisio

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4Monitoring and Controlling Forms

4.0 MONITORING AND CONTROLLING PROCESS GROUP

The purpose of the Monitoring and Controlling Process Group is to review project work results and compare them to planned results. A significant variance indicates the need for preventive actions, corrective actions, or change requests. There are 11 processes in the Monitoring and Controlling Process Group:

  • Monitor and Control Project Work
  • Perform Integrated Change Control
  • Validate Scope
  • Control Scope
  • Control Schedule
  • Control Costs
  • Control Quality
  • Control Resources
  • Monitor Communications
  • Monitor Risks
  • Control Procurements
  • Monitor Stakeholder Engagement

The intent of the Monitoring and Controlling Process Group is to at least:

  • Review and analyze project performance
  • Recommend changes and corrective and preventive actions
  • Process change requests
  • Report project performance
  • Monitor risk activities, responses, and status
  • Manage contractors
  • Monitor the effectiveness of stakeholder engagement

Monitoring and controlling takes place throughout the project, from inception to closing. All variances are identified, and all change requests are processed here. The product deliverables are also accepted in the monitoring and controlling processes.

The forms used to document these activities include:

  • Team member status report
  • Project status report
  • Variance analysis
  • Earned value analysis
  • Risk audit
  • Contractor status report
  • Procurement audit
  • Contract closeout
  • Product acceptance

4.1 TEAM MEMBER STATUS REPORT ...

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