Business Meeting & Event Planning For Dummies, 2nd Edition

Chapter 3

The ABCs of Meeting Preparation

IN THIS CHAPTER

Deciding on a purpose and agenda

Identifying and notifying attendees

Selecting a site

Assisting attendees with special needs

Determining equipment and refreshments

Setting up the room

Mention the word “meeting,” and chances are you receive an onslaught of negatives, many of which I wouldn’t dream of putting into print. Suffice it to say that meetings aren’t on the top of everyone’s hit parade. Why? Because historically, meetings have been plagued with sloppy planning, weak agendas, and nebulous expectations. But there are many practical and beneficial reasons to hold meetings, such as when you need a group consensus on a project, or when you need to brainstorm ideas.

This chapter focuses on the necessary components for preparing a small business meeting that can be held in-person, virtually, or as a hybrid of the two, so that ...