September 2024
Beginner
5 pages
1m
English
Content preview from Changing the Format of Empty Cells
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Changing the Format of Empty Cells
Problem
You have a PivotTable with empty cells and want to change their format to display zeros or N/A.
Solution
If a PivotTable has no value for a particular cell, that cell remains empty by default. However, you can change the default format to replace empty cells with a specified number or text value by following these steps:
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Select a cell in the PivotTable and choose PivotTable Analyze ⇒ PivotTable ⇒ Options to open the PivotTable Options dialog box.
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In the Layout & Format tab, ensure that the “For empty cells show” check box is checked; then specify the number or text you want the PivotTable to display in any empty cells. To display a zero, for example, you’d type 0.
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Click OK to close the dialog box and update the PivotTable.
Discussion
This recipe provides a quick way of changing how a PivotTable displays cells with no values. It’s convenient when combined with Recipe 11.19 because you can format any group’s values with no available data.
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