To control access to data, people may be put into groups to simplify access. An example would be if there were two people who worked in Information Technology (IT) who needed access to the older IT data. These people are called Bill and Ben:
Everyone in the sales team may have full control of the sales data by using group-based access, but you may need two new starters to have only read access. In this case, you would create a group called new starters and give those people inside that group only read permission to the data.