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Effective Time Management: Using Microsoft® Outlook® to Organize Your Work and Personal Life by Lothar Seiwert and Holger Woeltje

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  1. Check your response to email messages: How often do you check for new messages? Do you really need to do it that often? Disable the notification about incoming messages, if you don’t have to answer everything right away.

  2. Make an appointment for yourself to create your own folder structure to clean up your inbox, and file the first messages immediately. Depending on how full your inbox is, you might want to make a second appointment for yourself to go through all the remaining messages and delete or file them as necessary.

  3. Find three messages in your inbox that are nothing but tasks or appointments (or do this exercise when the next appropriate message arrives) and convert them to tasks/appointments accordingly. Find an email message that ...

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