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Effective Time Management: Using Microsoft® Outlook® to Organize Your Work and Personal Life by Lothar Seiwert and Holger Woeltje

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You Try It

  1. Think about what gives you the most problems when planning your day. In the next step, find out what the reason is (for instance, “I never manage to finish a single task,” “Reason: I’ve taken on too much at a time, which is why I often switch between tasks; I also allow too many interruptions”).

  2. For which of your tasks does block building make sense? Set up appropriate categories in your main category list for all blocks, which will most likely contain more than 10 tasks per week.

  3. Draw your performance curve and your disruption curve. When is the optimal time span for a Productivity Hour? From what day onward will you set it up on a daily basis, and how will you let your colleagues know? (Or what do you think prevents you from doing so, ...

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