To meet these challenges successfully, you might find the following strategies helpful:
Use the shared calendars of your colleagues to look for convenient times, and thus automate as much of the meeting planning as possible.
Optimize your own calendar to help colleagues when they are trying to set up meetings and to receive more reasonable meeting requests yourself.
Plan meetings more consciously—as few meetings as possible with as few participants as possible.
Set up more efficient, more effective, and shorter meetings by preparing them well.
Provide an agenda, contact data, preparation materials, and other information beforehand at a central location.
Set up a system to control what is under review or being edited, ...