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Effective Time Management: Using Microsoft® Outlook® to Organize Your Work and Personal Life by Lothar Seiwert and Holger Woeltje

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To meet these challenges successfully, you might find the following strategies helpful:

  • Use the shared calendars of your colleagues to look for convenient times, and thus automate as much of the meeting planning as possible.

  • Optimize your own calendar to help colleagues when they are trying to set up meetings and to receive more reasonable meeting requests yourself.

  • Plan meetings more consciously—as few meetings as possible with as few participants as possible.

  • Set up more efficient, more effective, and shorter meetings by preparing them well.

  • Provide an agenda, contact data, preparation materials, and other information beforehand at a central location.

  • Set up a system to control what is under review or being edited, ...

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