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Effective Time Management: Using Microsoft® Outlook® to Organize Your Work and Personal Life by Lothar Seiwert and Holger Woeltje

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Prepare Meetings Effectively

If all participants take time beforehand to prepare for the meeting and are ready to make decisions, you will save everyone a lot of time and conduct goal-oriented, to-the-point, effective meetings. If everyone takes 10 minutes to prepare, it often saves 20 minutes of meeting time—for all participants. Preparation is especially important for the person who runs the meeting and, if applicable, the moderator.

Improve Efficiency by Preparing and Running Your Meeting Wisely

Create an agenda for each meeting as soon as it is scheduled:

  • Set a clear timeframe for each item, and limit the speaking and discussion time.

  • Clearly identify the goals: What do you want to achieve with this meeting? Which information should be passed ...

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