155
Chapter 6
Administer/eMAR
You take the red pill—you stay in Wonderland and I show you how deep
the rabbit-hole goes.
Morpheus,
The Matrix
After Prescribe/Order and Dispense, the next workflow is Administer/electronic
Medication Administration Record (eMAR).
Being the last line of defense before reaching the patient, the Administer
workflow approach to safety is based on the 5 Rights: A safe drug administration
needs to validate the five parameters—Patient, Drug, Dose, Route, and Time—are
all correct.
Using dataflow diagrams (DFDs), we decompose the Administer workflow
into processes, making sure the 5 Rights requirements are satisfied. During the
analysis, we will identify concepts, such as Automated Dispensing Cabinets, Bar
Code Medications Administration (BCMA) systems, and Smart pumps and their
interactions with the Medications system.
Following the analysis of the processes, we focus on the data needed to sup-
port the Administer workflow: discrete data elements that are part of the evolv-
ing Medications ERD (entity-relationship diagram) and data elements exchanged
with the actors.
A set of simple formulae clarifies the relationships between the various con-
cepts and units of measurement that are used during the Administer workflow
of a Continuous drip, such as Volume Rate, Concentration, Dose, Drop Rate, and
soon.
The chapter ends with a high-level view of an automated process for calculat-
ing dose parameters.
156 ◾  Electronic Health Record: A Systems Analysis of the Medications Domain
5 Rights
Prescribe, Order, and Dispense are workflows covered in previous chapters.
Following a prescription or an order and the dispensation of a drug (including
over-the-counter drugs), the next workow is Administer. It is the last step in a
drug life cycle (Figure6.1).
The recommendation is to adhere to the traditional 5 Rights during the
Administer workflow and make sure only the Right
1. Patient
2. Drug
3. Dose
4. Route
5. Time
parameters are involved in a drug administration (1). Sometimes, a sixth right is
mentioned: the Right Clinician. We discuss several methods and systems to help
make the Administer workflow safer, more efficient, while strictly adhering to the
56 Rights.
The actual drug administration may necessitate first pulling the medication
from a storage area. Next, there may be a need to further prepare the drug, such
as diluting its strength (2). The 5 Rights being addressed, a drug may be directly
administered or pass through a CDS (clinical decision support) filter. Bar code
and Smart pump systems, discussed further in this chapter, are technologies to
automate the validation process of the 5 Rights. Following actual administration
Pull drug from storage Prepare drug
5 Rights
Patient
Drug
Dose
Route
Time
Drug Administration
Monitor effect Document
PRESCRIBE ORDER OTC
DISPENSE
Smart PumpBCMA
ADMINISTER
Manually
Communicate
CDS
Drug storage
Figure 6.1 Drug life cycle: Administer workflow.
Administer/eMAR ◾  157
of a drug, there are two remaining tasks: Monitor effect and Document the
administration (3).
In the following decomposition of the Administer workflow into its main pro-
cesses (DFD), we have to satisfy the 5 Rights requirements while integrating the
actors and processes mentioned.
Processes
DFD 4 Administer Workflow
We first isolate workflow number 4 Administer/eMAR from the Medications sys-
tem (Figure6.2), which is represented as DFD 0 (Figure2.3).
Besides the ADMINISTERING CLINICIAN, who is usually an actor in an inpa-
tient environment, there is one other actor active in the Administer workow: the
PATIENT, who may use the Medications system in general and the Administer
workflow specifically as his or her Personal Health Record (PHR), by keeping a
log file up to date with the medications self-administered at home.
The preconditions to DFD 4, which must be satisfied before system may pro-
ceed with the Administer workflow, are as follows:
1. Clinician is uniquely identified.
2. Clinician is authorized to use system in lieu of administering medications.
3. Patient is uniquely identified.
4. Patient is authorized to use system in lieu of self-administering medications.
5. All the system activities are logged.
PATIENT
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PATIENT
ADMINISTERING
CLINICIAN
4
Administer
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Figure 6.2 Administer workflow: Isolated from DFD 0.

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