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Essential SharePoint 2007, 2nd Edition
book

Essential SharePoint 2007, 2nd Edition

by Jeff Webb
September 2007
Beginner content levelBeginner
448 pages
10h 2m
English
O'Reilly Media, Inc.
Content preview from Essential SharePoint 2007, 2nd Edition

Time-Driven Alerts

SharePoint alerts are event-driven; they only occur in response to an item being added, changed, or deleted. If you want to send an alert when a deadline approaches, you need to install a third-party web part such as SharePoint Reminder from Pentalogic.

To get SharePoint Reminder:

  1. Download the web part from http://www.pentalogic.net/sharepointreminder.

  2. Install the web part on the server.

  3. Run iisreset.exe to load the changes.

SharePoint Reminder includes free licenses for five web part instances, with five more provided when you register the product. You can purchase additional licenses as needed. Once installed, you enable time-based alerts on a list by completing these tasks:

  • Create a view of the list that displays the items to send.

  • Add the SharePoint Reminder web part to the site's home page.

  • Set the web part properties to watch the view of the list and send mail as needed.

Sending Reminders for Urgent or Overdue Tasks

Use time-driven alerts to send reminders for tasks that are urgent or overdue. For example, to send reminders two days prior to a Due Date in a task list:

  1. Add a calculated column to the task list with the following settings.

    Section

    Property

    Setting

    Name and type

    Column name

    Alert1

     

    Type

    Calculated

    Additional Column Settings

    Formula

    [Due Date]-2

     

    The data type returned

    Date and Time

     

    Date and Time Format

    Date Only

  2. Create a new standard view for the list with the following settings.

    Section

    Property

    Setting

    Name

    View Name

    Urgent

    Filter

    Show the items when column

    Alert1

      

    is less ...

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Publisher Resources

ISBN: 9780596514075Errata Page