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Essential SharePoint 2007, 2nd Edition
book

Essential SharePoint 2007, 2nd Edition

by Jeff Webb
September 2007
Beginner content levelBeginner
448 pages
10h 2m
English
O'Reilly Media, Inc.
Content preview from Essential SharePoint 2007, 2nd Edition

Emailing from Libraries

Avoid sending documents through email; emailing documents creates multiple copies that are difficult to keep in sync. Instead, send links to documents.

To send a link from SharePoint:

  • On the document's Edit menu, click Send To → E-mail a Link, as shown in Figure 8-8.

    send links, not copies!

    Figure 8-8. send links, not copies!

When SharePoint inserts a link in an email message, it encodes the URL in this way:

http://usingsharepoint%2Ecom/home/Shared%20Documents/ch02.doc

That link only works if the recipient receives mail in HTML format. If the recipient uses plain text, edit the link to use periods in the domain name before sending:

http://usingsharepoint.com/home/Shared%20Documents/ch02.doc

If you don't want to go through that hassle, use this procedure instead:

  1. Right-click on the document in SharePoint and click Copy Shortcut.

  2. Create a new email and paste the shortcut into the message. This technique creates a link that works in all email formats.

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Publisher Resources

ISBN: 9780596514075Errata Page