Guide to Meetings

Chapter 5. Where to Meet? Plan for Technology and Logistics

Chapter 5 Outline

1. Face-to-face versus electronic meetings

   • When to meet face-to-face

   • When to meet by videoconference

   • When to meet by EMS

   • When to meet by email

   • When to meet by broadcasting or webcasting

   • When to meet by conference call

2. Logistics for face-to-face meetings

   • Choose a meeting site.

   • Think about spatial relationships.

   • Prepare with the scribe.

   • Check the details.

   • Check the equipment.

In the past, all meetings were face-to-face. Today’s technology offers you many alternatives besides face-to-face meetings. This section covers the technology available for meetings as well as logistics to keep in mind as you plan your meeting.

MEETING PLANNING CHECKLIST
1. Why meet? Define your purpose and choose your ...