Examples of:

Request for Quotation Letter

User Requirements Specification

(To be on Company headed paper)

Dated xx/xx/xx

Dear xxxx,

Project Name

Please find enclosed our User Requirements Specification for a robot welding system to be implemented at our facility in (address).

We now wish to receive formal quotations for the above project and invite you to submit your detailed proposal. Your quotation should provide sufficient detail to enable a fair assessment of your offer. At a minimum this should include the following:

 Timing plan (from order placement to full production), including significant milestones.

 Outlined system design including a layout drawing and main dimensions.

 Details of the main items of equipment.

 Assembly ...

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