Lotus LearningSpace R5.01 Deployment Guide

Chapter 18. Reporting 251

18.2 Reporting administrative tasks

Before changing the Reporter and Reports permissions, it is necessary to set up

User profiles, which is described in 14.2, “Registering users” on page 191 of this

book.

Figure 18-3 The preferences window

18.2.1 Reporter permissions

The Reporter permissions (see Table 18-3) allow users to add and delete reports

to and from the system and to run any report without having the specific Reports

permission to do so. These permissions, with the exception of Access Reporter

Module, are applicable only in the Administrator interface and are ignored in the

Student interface.

Table 18-3 Reporter permissions

Tip: Change the number of records displayed per page by doing the following

steps (see Figure 18-3):

1. Log on to the Administrator Interface.

2. Select Preferences.

3. Change the Records per Page option, for example, to 20 records.

Permissions Allows user to

Access Reporter

Module

In the Administrator interface, displays a list of the reports the user has permission to

run and enables the user to run them.

Add Reports Creates and adds new reports to the system.

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Accessing the reporter permissions

1. Log on to the administration interface.

2. Select Profiles from the menu (see Figure 18-4).

Figure 18-4 The profile screen

3. From the Profile screen, click Edit Permissions.

4. A list of profiles appears; select the user profile that you would like to edit.

5. The Modify window appears in the left frame.

6. Select Reporter from the drop-down list (see Figure 18-5 on page 253).

Modify Reports Changes certain attributes of a report (such as its name, description, or specific

course items).

Delete Reports Removes a report.

Run All Reports Runs any LearningSpace report without having specific permission (set in the

Reports module permissions) to do so.

Permissions Allows user to

Important: The Run all Reports permission overrides the individual Reports

Permissions set in the Reports Permissions.

Chapter 18. Reporting 253

Figure 18-5 The Edit Permissions window

7. The Reporter permissions are displayed, as described in “Reporter

permissions” on page 251.

8. Select the permission you would like to modify from the table and click

Modify.

9. Change the status of the selected permission in the status column and click

OK (see Figure 18-6).

Figure 18-6 Changing the status of a selected permission

The permission for a selected profile has been successfully changed.

18.2.2 Reports permissions

The Reports permissions (see Table 18-4 on page 254) allow users to generate

and display specific reports. If a user is denied the Reporter permission Run All

Reports, you can grant the Reports permission to run an individual report,

overriding that blanket prohibition. If you create a new report, you can assign

permission to run it (provided you have permission to edit permissions). These

permissions are applicable only in the Administrator interface and are ignored in

the Student interface. The Student interface independently allows its users to run

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a single report that summarizes the user’s progress in all the courses in which he

or she is enrolled.

Table 18-4 Reports permissions

Permission Allows user to display

Run Course Detail The properties of a single course and all its

topics, activities, and objectives.

Run Course Summary The name and description of a single course and

all its topics, activities, and objectives.

Run Current User Enrollment

Progress

The current user’s progress in enrolled courses.

Run Current User Progress The current user’s progress in one or more

courses.

Run Enrolled Course Progress Progress in all courses in which the current user

is enrolled.

Run Enrollment Summary Enrollments of a selected group of users.

Run Interaction Summary The average score and latency for all items in an

activity.

Run Logon Summary Which users are currently logged on.

Run Multiple Profile Progress Progress by profile for a single course.

Run Multiple User Progress Progress by profile for a single user.

Run Profile Progress Comparison Progress breakdown by user profile.

Run Profile Progress Summary Distribution of a user profile in a given course.

Run Profile Roster Summary All users with a specific profile.

Run Single Profile Progress Progress of users with a given profile in a given

course.

Run Single User Enrollment

Progress

Progress of a single user in enrolled courses.

Run Single User Progress Details Progress of a single user in all topics and

activities for one or more courses.

Run Single User Progress Progress of a single user in one or more courses

(high-level report without topics and activities).

Run User Interaction Detail Progress of a single user for all interactions in an

activity.