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Microsoft Dynamics GP 2010 Reporting

Book Description

Overview of Microsoft Dynamics GP 2010 Reporting

  • Identify the major reporting challenges facing your organization and select the most effective reporting tool to meet those challenges
  • Empower users from top to bottom in your organization to create their own reports
  • Go beyond basic reporting by providing true business intelligence for your organization
  • Discover how to use reporting tools to mine and analyze your Dynamics GP data for maximum competitive advantage
  • Explore new reporting features found only in Dynamics GP 2010
  • Employ real-life step-by-step examples in this part tutorial, part reference guide
  • A foreword by Errol Schoenfish, a member of the Microsoft Dynamics community for over 24 years

In Detail

Microsoft Dynamics GP 2010 is a sophisticated Enterprise Resource Planning (ERP) system with a multitude of features and options. Microsoft Dynamics GP enables you to create and manage a variety of reports that help small and mid-size businesses effectively manage their financial and operational data.

This book will show you how to create and manage reports, know what tools to use and when, how to use them and where to find the data based on how it's being entered into the system with Dynamics GP.

This book will empower you with the tools and reports necessary to use Dynamics GP data in making key business decisions. The book addresses the many challenges and frustrations a company may face when preparing to build new reports. Then it moves on to explain how to find your data in the GP system and company databases. The book then dives deep into topics such as SmartLists, SL Builder and Excel Report Builder, Report Writer, SSRS Report Library, and Analysis Cubes Design and Management Reporter amongst others. With this knowledge in hand, you will be capable of selecting the most effective tool for the current reporting environment.

Create and manage business reports as well as identifying the most appropriate reporting tool for a variety of reporting challenges with Microsoft Dynamics GP

Table of Contents

  1. Microsoft Dynamics GP 2010 Reporting
    1. Microsoft Dynamics GP 2010 Reporting
    2. Credits
    3. Foreword
    4. About the Authors
    5. Acknowledgement
    6. Acknowledgement
    7. About the Reviewers
    8. www.PacktPub.com
      1. Support files, eBooks, discount offers and more
        1. Why Subscribe?
        2. Free Access for Packt account holders
        3. Instant Updates on New Packt Books
    9. Preface
      1. What this book covers
      2. What you need for this book
      3. Who this book is for
      4. Conventions
      5. Reader feedback
      6. Customer support
        1. Downloading the example code
        2. Errata
        3. Piracy
        4. Questions
    10. 1. Meeting the Reporting Challenge
      1. Trends in reporting
        1. Increased flexibility
        2. Reporting through all levels of an organization
        3. Increased access to report generation process
      2. Challenges in developing and writing reports
        1. Intended audience
        2. Data sources
        3. Latency
        4. Formatting and presentation
        5. Ad hoc queries versus traditional reports
        6. Security
        7. Network access and general IT infrastructure
        8. Developer resources
      3. Summary
    11. 2. Where Is My Data and How Do I Get to It?
      1. DYNAMICS database versus company database
        1. What is the DYNAMICS database?
        2. Company database
      2. Dynamics GP table naming/numbering conventions
        1. Tables versus table groups
        2. Physical table naming/numbering conventions
          1. Alpha code
          2. Table type
          3. Sequence
          4. Variant
        3. Locating Dynamics GP data using the Resource Descriptions windows
        4. Tables
        5. Fields
        6. Windows
      3. Table Import
      4. Accessing data at the table level using SQL Management Studio
      5. Locating Dynamics GP data with additional tools
        1. Dynamics GP 2010 Software Development Kit
          1. Downloading the Software Development Kit
          2. Using the Software Development Kit
        2. Support Debugging Tool
          1. Downloading the Support Debugging Tool
          2. Using the Support Debugging Tool
      6. Summary
    12. 3. Working with the Builders: SmartList and Excel Reports
      1. Satisfying basic reporting needs with canned SmartLists
        1. Structure of SmartList
        2. Basic SmartList tools
          1. Narrowing our result list with search criteria
          2. Adding new columns
          3. Changing the number of records returned
          4. Achieving faster export to Excel with a simple dex.ini switch
      2. Extending SmartList data to Excel by deploying Excel reports
        1. Deploying Excel reports
        2. Maintaining security for Excel reports
          1. Shared network folder permissions
          2. Database level permissions
        3. Accessing and using Excel Reports
          1. Connecting to Excel Reports via Windows Explorer
          2. Connecting to Excel Reports via GP 2010
      3. Creating and publishing new SmartLists by using SmartList Builder
        1. Understanding the SmartList Builder window
        2. Creating a new SmartList via SmartList Builder
      4. Creating and publishing new Excel Report formats using Excel Report Builder
        1. Understanding the Excel Reports Builder window
        2. Creating a new Excel Report via Excel Reports Builder
      5. Additional tips and tricks for using the Builders
      6. Summary
    13. 4. Report Writer
      1. Understanding the reports dictionaries and how Dynamics GP treats original versus modified reports
        1. Storing Report Writer reports
          1. Storing reports dictionaries locally
          2. Storing reports dictionaries on a network share
        2. Accessing Report Writer reports
          1. Setting the Dynamics GP launch file
          2. Setting security to custom/modified reports
      2. Opening and navigating the Report Writer windows
        1. Setting security permissions for using Report Writer
        2. Opening Report Writer
        3. Report Writer Resource windows
          1. Fields
          2. Data types
          3. Formats
          4. Pictures
          5. Strings
        4. Report Modification windows
          1. Report Definition
          2. Report Table Relationships
          3. Sorting Definition
          4. Report Restrictions
          5. Layout
            1. Properties
            2. Toolbox
      3. Modifying all reports in the application by using global modifications
        1. Data types
        2. Formats
        3. Pictures
        4. Strings
      4. Modifying an existing Dynamics GP report
        1. Common modifications
        2. Modifying a report: Adding aging buckets to Payables Trial Balance Report
      5. Importing and exporting customized reports
        1. Exporting customized reports
        2. Importing customized reports
        3. Using modified reports from the Reports Library
      6. Rendering reports in Microsoft Word by utilizing the new Dynamics GP 2010 Word template feature
        1. Enabling Word templates
        2. Installing the Dynamics GP add-in for Microsoft Word
        3. Understanding the Word template modification process
        4. Modifying the presentation of a default Word template
          1. Applying simple formatting changes to an existing template
          2. Setting the default Word template for a company database
        5. Adding fields to an existing Word template
          1. Adding new fields to the Check Remittance template
      7. Summary
    14. 5. SSRS Report Library
      1. Getting started with SQL Server Reporting Services
        1. Deployment configurations
          1. Standard model
          2. Scale-out model
        2. Prerequisites for installing SQL Reporting Services
        3. Configuring IIS for Reporting Services
          1. Configuring IIS for Windows Server 2003
          2. Configuring IIS for Windows Server 2008
        4. Installing and configuring Reporting Services
          1. Installing Reporting Services
          2. Configuring Reporting Services
        5. Starting Report Manager
      2. Deploying SQL Reporting Services reports and metrics
        1. Installing the SQL Server Reporting Services Wizard
        2. Deploying predefined Reporting Services Reports and metrics for Dynamics GP
        3. Listing SQL Server Reporting Services reports in the Dynamics GP Report List
        4. Using the predefined SSRS reports
        5. Viewing the charts and KPIs from within GP
        6. Configuring security for Reporting Services
          1. Assigning access to the Reporting Services website
          2. Setting up database security for predefined SSRS reports
      3. Modifying the canned reports with Visual Studio
      4. Creating a new reporting metric via Report Builder
      5. Summary
    15. 6. Designing Your Analysis Cubes for Excel Environment
      1. Understanding the components of the Analysis Cubes environment
        1. SQL Server Database Engine (data warehouse)
          1. Connecting to the data warehouse
          2. Understanding the tables in the data warehouse
        2. SQL Server Analysis Services database
        3. SQL Server Integration Services packages
        4. SQL Server Agent job
        5. Multiple tier installations
      2. Installing Analysis Cubes
        1. Pre-installation checklist
        2. Installing the Server Configuration Wizard
        3. Using the Server Configuration Wizard to deploy the cubes
        4. Populating the data warehouse and processing the cubes
        5. Granting security access to the cubes
      3. Exploring the Analysis Services database
        1. Objects in the Analysis Services database
          1. Data source view
          2. Dimensions
          3. Measure groups
          4. Cubes
          5. Security roles
          6. Advanced objects (KPIs, Translations, Perspectives, Partitions, and so on)
      4. Modifying our Analysis Cubes environment
        1. Renaming existing attributes in a dimension
        2. Adding new attributes to a dimension
        3. Modifying the Account Category hierarchy by editing the GLAccountCategory table
        4. Adding GP budgets and forecasts to the cubes
          1. Modifying the GLBudgetSetup table
          2. Adding the Budget Measure to the Financials cube
      5. Summary
    16. 7. Utilizing Analysis Cubes for Excel for Dynamic Reporting
      1. Using an OLAP viewer to connect to the SSAS database
      2. Creating a connection to the cubes
        1. Creating a new connection
        2. Storing connection files on network share or locally
        3. Repointing to a different data source
          1. Changing data source for a single pivot table
          2. Changing data sources for an entire workbook
        4. Using an existing connection to connect to a cube
      3. Excel Pivot Table-Analysis Cubes Interface
        1. PivotTable pane
        2. PivotTable Field List
          1. Fields Section
            1. Measure Groups
            2. Dimensions
            3. Incompatible dimensions and measures
          2. Areas Section
      4. Creating ad-hoc reports
        1. Using PivotTable design features to change report appearances
          1. Changing the Report Layout
          2. Applying styles to PivotTables
          3. Using slicers to filter PivotTable data
      5. Utilizing the Excel cube formulas
        1. Basic cube formulas
          1. CUBEMEMBER
          2. CUBEVALUE
          3. Combining the CUBEVALUE and CUBEMEMBER formulas
        2. Building a "Top Ten" table
          1. CUBESET
          3. Creating the table
          4. Adding a chart for visual effect
      6. Creating dashboards from Analysis Cubes data—a few thoughts
      7. The seven default cubes
        1. Financials cube
        2. Accounts Receivable cube
        3. Accounts Payable cube
        4. Sales cube
        5. Purchases cube
        6. Inventory cube
        7. Analytical Accounting cube
      8. Summary
    17. 8. Designing Financial Reports in Management Reporter
      1. Management Reporter architecture
      2. Installing and configuring Management Reporter
        1. Installation overview
        2. Registering Management Reporter
        3. Configuring a data provider
      3. Management Reporter security
        1. Users
        2. Groups
        3. Companies
      4. Navigating the Management Reporter report designer interface
        1. Menu bar
          1. File
          2. Edit
          3. View
          4. Format
          5. Company
          6. XBRL
          7. Go
          8. Tools
          9. Window
          10. Help
        2. Navigation Pane
      5. Working with the Management Reporter building blocks
        1. Row definitions
        2. Column definitions
        3. Reporting Tree definitions
        4. Report Definitions
          1. Report
          2. Output and Distribution
          3. Headers and Footers
          4. Settings
      6. Tools for reducing building block sprawl
        1. Group building blocks in the Navigation Pane with the use of folders
        2. Creating building block groups in environments with multiple entities
        3. Finding and eliminating unused building blocks by using building block associations
      7. Management Reporter Feature Pack 1
      8. Summary
    18. 9. Viewing Financial Reports in Management Reporter
      1. Overview of Report Viewer for Management Reporter
      2. Report Library permissions
      3. Generating reports to the Report Library via Report Designer
      4. Navigating the Report Viewer for Management Reporter interface
        1. Overview of Report Viewer interface
          1. Menu bar
            1. File
            2. Edit
            3. View
            4. Go
            5. Tools
            6. Window
            7. Help
          2. Navigation Pane
        2. Inserting external files to create report packages
        3. Understanding Version Control
      5. Differences between Management Reporter and FRx
        1. 64-bit compatibility
        2. Enhanced stability and performance
        3. SQL Server
        4. User experience
      6. Summary
    19. 10. Bringing it all Together
      1. Looking back at what we've covered
        1. Chapter 1: Reporting trends and challenges
        2. Chapters 2-9: Reporting tools for Dynamics GP
      2. Viewing our reporting tools in light of reporting challenges
        1. Intended audience
        2. Data sources
        3. Latency
        4. Formatting and presentation
        5. Ad hoc queries versus traditional reports
        6. Security
        7. Network access and general IT infrastructure
        8. Developer resources
      3. The future of reporting for Dynamics GP
      4. Summary
    20. A. Comparing the Dynamics GP Reporting Tools Against Different Reporting Challenges
      1. Comparing SmartList Builder, Excel Report Builder, and Report Writer
      2. Comparing SSRS Reports Library, Analysis Cubes, and Management Reporter