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Microsoft Dynamics GP 2013 Cookbook by Mark Polino, Ian Grieve

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Preventing account selection errors with chart segment names

Given the typical meticulous tendencies of most accountants, it's a little bit of a surprise that the descriptions in an average chart of accounts are a complete mess. Most charts of accounts are initially very pristine but as accounts are added by various people over time, their descriptions become inconsistent. This makes it very difficult to ensure that users select the right account.

As an example, assume that the first segment in the chart of accounts represents the company, the second is the natural account, and the third is a department. An account description would ideally be something like "ABC Co.-Cash-Marketing" or "ABC Co.-Accounts Payable-Operations". In reality, accounts ...

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