Stop and think
Managing a successful Exchange deployment is not determined by the number of mailboxes in the organization. Before you rush to create any mailboxes, you should lay out some guidelines for when mailboxes are created and when they are removed. Best practice for mailbox maintenance includes these important points:
Applications don’t need mailboxes. Some administrators assume that it is a good thing to assign mailboxes for use by applications that need to create and send messages, usually by submitting a text message to a Simple Mail Transfer Protocol (SMTP) server. Applications do not need mailboxes for this purpose because they can create and submit messages to an SMTP server that supports submission from anonymous senders. The easiest ...
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