Microsoft® Office Outlook® 2007 For Dummies®

Chapter 5. E‐Mail Tools You Can't Do Without

In This Chapter

• Using flags with messages

• Saving message copies

• Including your name with your remarks in replies

• Setting options for replies

• Attaching files to messages

• Setting up a signature

Outlook can do all sorts of tricks with the mail you send out, as well as with the messages you receive. You can flag messages with reminders, customize your messages with a signature, or add special formatting to the messages you send as replies.

As the automobile ads say, “Your mileage may vary.” Outlook is just the pretty face on an elaborate arrangement of programs that make e‐mail work. Outlook is like the dashboard of your car; you can use the dashboard to make the car do what you want it to do, but what your car can do depends more on what's under the hood than what's on the dashboard. In the same way, some Outlook features work only if the system that's backing it up supports those same features. In addition, some Outlook features work only if the person to whom you're mailing uses a system that supports the same features you're using.

Microsoft Exchange Server — a program that runs on many corporate networks — adds a number of features to Outlook, such as delaying delivery of messages or diverting messages to someone else. In this chapter, I don't discuss features you may not have, but if you want to know more about the features you may have on a corporate network with Microsoft Exchange Server, see Chapter 14. If you're not among the fortunate ones ...