Microsoft® Office Outlook® 2007 Inside Out

Using Templates Effectively

The ability to use templates for Outlook 2007 e-mail, meetings, appointments, tasks, and even journal entries provides you with the means to implement shortcuts in creating new items. Consider how much of your work involves repeatedly sending out e-mail messages, meeting requests, and so on that are essentially the same information structure even though the details differ from day to day.

• Look at items you use repeatedly and create templates for them. Imagine if every time you found yourself creating meetings, tasks, or e-mail messages that contained common, repeated elements, instead of simply creating yet another individual meeting invitation (with your latest agenda and required materials), you created a template ...