Microsoft® Office Project 2003 Inside Out

Table of Contents

1. Microsoft® Office Project 2003 Inside Out
2. A Note Regarding Supplemental Files
3. Acknowledgments
4. We'd Like to Hear from You!
5. About the CD
   1. What's on the CD
   2. Using the CD
   3. System Requirements
   4. Support Information
6. Conventions and Features Used in This Book
   1. Text Convention
   2. Design Conventions
7. About the Authors
8. 1. Project Fundamentals
   1. 1. Introducing Microsoft Project 2003
      1. Using this Book
      2. Using Microsoft Project—An Overview
         1. Microsoft Project 2003 Editions
         2. Microsoft Project Server and Microsoft Project Web Access
      3. What's New in Microsoft Project 2003
         1. What's New in Project Standard 2003
            1. Copying a Picture of Project
            2. Reviewing Specific Types of Information Using the Project Guide
            3. Working with COM Add-Ins
            4. Collaborating with Your Workgroup via E-Mail
            5. Getting Help and Training
         2. What's New in Project Professional 2003
            1. Specifying Multiple Traits for One Resource
            2. Soft-Booking Proposed Resources
            3. Protecting Baseline Information
         3. What's New in Project Server and Project Web Access 2003
            1. Collaborating with Team Members
            2. Managing Resources
            3. Manipulating Microsoft Project the Way You Want
      4. Learning As You Go
         1. Getting Started with Office Online
         2. Working with the Project Guide
         3. Getting Help
            1. Search for a Specific Topic
            2. Browsing Help Contents
            3. Getting Help for Project Fields
            4. Getting Help for Dialog Boxes
            5. Surfing the Web for Project Assistance
            6. Teaching Yourself Microsoft Project and Project Management
            7. Joining Project Communities
            8. Finding Project Downloads
            9. Setting Your Preferences for Project Assistance
         4. Reporting Crashes
         5. Working with Project Smart Tags
         6. Working with the Sample Database
   2. 2. Understanding Projects and Project Management
      1. Understanding Project Management Basics
         1. What Is a Project?
         2. What Is Project Management?
      2. Understanding Project Management Processes
         1. Planning the Project
         2. Executing the Project
         3. Controlling the Project
         4. Closing the Project
      3. Facilitating Your Project with Microsoft Project
         1. Creating a Model of Your Project
         2. Working with Your Team through Microsoft Project
         3. Using Microsoft Project in Your Enterprise
      4. Understanding Project Stakeholders
      5. Keys to Successful Project Management
9. 2. Developing the Project Plan
   1. 3. Starting a New Project
      1. Focusing the Project Vision
         1. Defining Scope
         2. Understanding Product Scope and Project Scope
         3. Developing the Scope Statement
      2. Creating a New Project Plan
         1. Creating a Project File
            1. Creating a New Project with a Template
            2. Creating a New Project from an Existing Project
         2. Saving Your New Project
         3. Scheduling from a Start or Finish Date
         4. Setting Your Project Calendar
            1. Working with Base Calendars in Microsoft Project
            2. Applying a Base Calendar to the Project Calendar
         5. Attaching Project Documentation
            1. Showing the Project Summary Task
            2. Copying a Document into Your Project File
            3. Hyperlinking a Document from Your Project File
      3. Entering Tasks
         1. Adding Tasks to Your Project Plan
         2. Importing Tasks from an Excel Worksheet
         3. Entering Recurring Tasks
      4. Sequencing and Organizing Tasks
         1. Moving Tasks
         2. Inserting Additional Tasks
         3. Copying Tasks
         4. Deleting Tasks
      5. Organizing Tasks into an Outline
      6. Setting Up Your Work Breakdown Structure
         1. Understanding Work Breakdown Structure Codes
         2. Setting Up Work Breakdown Structure Codes
         3. Charting Your WBS in Visio
      7. Adding Supplementary Information to Tasks
   2. 4. Viewing Project Information
      1. Understanding Project Information Categories
      2. Accessing Your Project Information
         1. Using Views
            1. Working with Gantt Charts
            2. Working with Network Diagrams
            3. Working with Graph Views
            4. Working with Sheet Views
            5. Working with Usage Views
            6. Working with Forms
            7. Working with Combination Views
            8. Working with Timescales
         2. Using Tables
            1. Views that Use Tables
            2. Changing the Table in a View
            3. Modifying a Table
         3. Using Fields
      3. Rearranging Your Project Information
         1. Sorting Project Information
         2. Grouping Project Information
         3. Filtering Project Information
      4. Arranging Your Microsoft Project Workspace
         1. Setting Your Default View
         2. Showing and Hiding Workspace Elements
         3. Splitting a Window
         4. Switching Among Open Projects
      5. Navigating to a Specific Location in a View
   3. 5. Scheduling Tasks
      1. Setting Task Durations
         1. Developing Reliable Task Durations
         2. Understanding Estimated vs. Confirmed Durations
         3. Entering Durations
         4. Understanding How Durations Affect Scheduling
         5. Reviewing Durations
         6. Calculating Your Most Probable Duration
      2. Establishing Task Dependencies
         1. Creating the Finish-to-Start Task Dependency
         2. Understanding the Dependency Types
         3. Overlapping Linked Tasks by Adding Lead Time
         4. Delaying Linked Tasks by Adding Lag Time
         5. Changing or Removing Links
         6. Reviewing Task Dependencies
      3. Scheduling Tasks to Achieve Specific Dates
         1. Understanding Constraint Types
         2. Changing Constraints
         3. Working with Flexible and Inflexible Constraints
            1. Flexible Constraints
            2. Moderately Flexible Constraints
            3. Inflexible Constraints
         4. Reviewing Constraints
      4. Setting Deadline Reminders
      5. Creating Milestones in Your Schedule
      6. Working with Task Calendars
         1. Creating a Base Calendar
         2. Assigning a Base Calendar to a Task
   4. 6. Setting Up Resources in the Project
      1. Understanding the Impact of Resources in the Project Plan
      2. Adding Work Resources to the Project
         1. Adding Resource Names Manually
         2. Proposing Tentative Resources
         3. Adding Resources from Your E-Mail Address Book
         4. Using Resource Information from Microsoft Excel
         5. Specifying Resource Availability
      3. Adding Material Resources to the Project
      4. Removing a Resource from the Project
      5. Setting Resource Working Time Calendars
         1. Viewing a Resource Calendar
         2. Modifying a Resource Calendar
         3. Creating a New Base Calendar for Resources
      6. Adding Detailed Resource Information
         1. Working with Supplemental Resource Fields
         2. Specifying Workgroup Information
         3. Adding a Note Regarding a Resource
         4. Hyperlinking to Resource Information
   5. 7. Assigning Resources to Tasks
      1. Assigning Work Resources to Tasks
         1. Creating Work Resource Assignments
         2. Adding and Assigning Resources at the Same Time
         3. Finding the Right Resources for the Job
         4. Understanding Assignment Calculations
      2. Assigning Material Resources to Tasks
      3. Reviewing Assignment Information
         1. Showing Assignments by Task or Resource
         2. Showing Assignment Information Under a Task View
      4. Changing Resource Assignments
         1. Controlling Changes with Effort-Driven Scheduling
         2. Controlling Schedule Changes with Task Types
            1. Understanding the Fixed Units Task Type
            2. Understanding the Fixed Work Task Type
            3. Understanding the Fixed Duration Task Type
            4. Changing the Task Type
      5. Contouring Resource Assignments
   6. 8. Planning Resource and Task Costs
      1. Working with Costs and Budgeting
      2. Planning Resource Costs
         1. Setting Costs for Work Resources
            1. Specifying Variable Work Resource Costs
            2. Specifying Fixed Resource Costs
         2. Setting Costs for Material Resources
         3. Setting Multiple Costs for a Resource
         4. Setting Cost Accrual
      3. Planning Fixed Task Costs
      4. Reviewing Planned Costs
         1. Reviewing Assignment Costs
         2. Reviewing Resource Costs
         3. Reviewing Task Costs
         4. Reviewing the Total Planned Cost for the Project
      5. Working with Multiple Currencies
         1. Setting Up a Different Currency
         2. Setting Up Multiple Currencies in One Project
            1. Converting an EMU Currency to Euro
            2. Converting One Currency to Another
   7. 9. Checking and Adjusting the Project Plan
      1. Working with the Critical Path and Critical Tasks
         1. Understanding Slack Time and Critical Tasks
         2. Viewing the Critical Path
      2. Bringing in the Project Finish Date
         1. Viewing Finish Dates and the Critical Path
         2. Checking Your Schedule Assumptions
            1. Checking and Adjusting Date Constraints
            2. Checking and Adjusting Task Dependencies
            3. Checking and Adjusting Durations
         3. Adjusting Resource Settings to Bring in the Finish Date
            1. Checking and Adjusting Resource Availability
            2. Adding Resources to Decrease Duration
      3. Reducing Project Costs
         1. Viewing Project Costs
         2. Checking Your Cost Assumptions
         3. Adjusting the Schedule to Reduce Costs
         4. Adjusting Assignments to Reduce Costs
      4. Balancing Resource Workloads
         1. Viewing Resource Workloads
         2. Adjusting Resource Availability
         3. Adjusting Assignments
            1. Adding More Resources to Tasks
            2. Replacing Overallocated Resources
            3. Delaying a Task or Assignment
            4. Specifying Overtime Work to Account for Overallocations
         4. Splitting Tasks
         5. Leveling Assignments
            1. Setting Leveling Priorities
            2. Leveling Resources with Standard Defaults
            3. Setting Leveling Options
            4. Checking the Results of Leveling
      5. Changing Project Scope
      6. Reviewing the Impact of Changes
      7. Obtaining Buyoff on the Project Plan
10. 3. Tracking Progress
    1. 10. Saving a Baseline and Updating Progress
       1. Saving Original Plan Information Using a Baseline
          1. Saving a Baseline
          2. Reviewing Baseline Information
          3. Saving Additional Baselines
          4. Saving Additional Scheduled Start and Finish Dates
          5. Clearing a Baseline
       2. Updating Task Progress
          1. Choosing the Best Method for Entering Actuals
          2. Updating Progress Using Task Scheduling Controls
             1. Updating the Project as Scheduled
             2. Entering Percent Complete
             3. Entering Actual Duration
             4. Entering Actual Start and Actual Finish
          3. Updating Progress Using Resource Work
             1. Entering Percent Work Complete
             2. Entering Actual Work Complete and Remaining Work
             3. Entering Actual Work Complete by Time Period
          4. Rescheduling the Project
          5. Manually Updating Project Costs
    2. 11. Responding to Changes in Your Project
       1. Monitoring and Adjusting the Schedule
          1. Monitoring Schedule Progress
             1. Reviewing Overall Schedule Progress
             2. Reviewing Schedule Variances
             3. Reviewing the Critical Path
             4. Reviewing Task Progress
             5. Working with Progress Lines
          2. Correcting the Schedule
       2. Monitoring and Adjusting Costs
          1. Monitoring Project Costs
             1. Reviewing Overall Cost Totals
             2. Reviewing Cost Variances
             3. Reviewing Overbudget Costs
             4. Reviewing Cost Performance Using Earned Value Analysis
             5. Reviewing Budget Status
          2. Realigning the Project with the Budget
       3. Monitoring and Adjusting Resource Workload
          1. Monitoring Resource Workload
             1. Reviewing Overall Work Totals
             2. Reviewing Work Variances
             3. Reviewing Overbudget Work
             4. Reviewing Resource Allocation
          2. Balancing the Resource Workload
11. 4. Reporting and Analysis
    1. 12. Reporting Project Information
       1. Establishing Your Communications Plan
       2. Setting Up and Printing Views
          1. Getting Assistance from the Report Project Guide
          2. Copying a Picture of a View
       3. Generating Reports
          1. Summarizing with Overview Reports
             1. Using the Project Summary Report
             2. Using the Top-Level Tasks Report
             3. Using the Critical Tasks Report
             4. Using the Milestones Report
             5. Using the Working Days Report
          2. Focusing on Tasks with Current Activity Reports
             1. Using the Unstarted Tasks Report
             2. Using the Tasks Starting Soon Report
             3. Using the Tasks In Progress Report
             4. Using the Completed Tasks Report
             5. Using the Should Have Started Tasks Report
             6. Using the Slipping Tasks Report
          3. Analyzing Budget Status with Cost Reports
             1. Using the Cash Flow Report
             2. Using the Budget Report
             3. Using the Overbudget Tasks Report
             4. Using the Overbudget Resources Report
             5. Using the Earned Value Report
          4. Evaluating Resource Allocation with Assignment Reports
             1. Using the Who Does What Report
             2. Using the Who Does What When Report
             3. Using the To-Do List
             4. Using the Overallocated Resources Report
          5. Reviewing Resource Usage with Workload Reports
             1. Using the Task Usage Report
             2. Using the Resource Usage Report
       4. Revising a Built-in Report
          1. Copying an Existing Report
          2. Modifying an Existing Report
          3. Adjusting the Page Setup of a Report
       5. Building a Custom Report
       6. Generating Reports from Project XML Data
       7. Publishing Project Information to the Web
    2. 13. Analyzing Project Information
       1. Analyzing Progress and Costs Using Earned Value
          1. Generating Earned Value Data
             1. Saving the Baseline
             2. Entering Actuals
             3. Specifying the Status Date
          2. Reviewing Earned Value Data
             1. Working with Earned Value Tables
             2. Understanding the Earned Value Fields
             3. Generating the Earned Value Report
       2. Calculating Project Information in Microsoft Excel
          1. Analyzing Numeric Project Data in Excel
             1. Exporting Selected Data to Excel
             2. Exporting Task, Resource, and Assignment Data to Excel at Once
          2. Analyzing Timephased Project Data in Excel
          3. Analyzing Project Data with Crosstab Tables
          4. Charting Project Data Using S-Curves
12. 5. Managing Multiple Projects
    1. 14. Managing Master Projects and Resource Pools
       1. Structuring Master Projects with Subprojects
          1. Setting Up a Master Project
             1. Inserting Projects into a Master Project
             2. Breaking Up a Large Project into Subprojects
          2. Working with Subproject Information
             1. Changing Subproject Information to Read-Only
             2. Viewing the Critical Path in a Master Project
          3. Unlinking a Subproject from Its Source File
          4. Removing a Subproject from the Master Project
       2. Consolidating Project Information
       3. Sharing Resources Using a Resource Pool
          1. Setting Up a Resource Pool
          2. Linking a Project to Your Resource Pool
          3. Checking Availability of Resource Pool Resources
          4. Updating Resource Pool Information
          5. Disconnecting a Resource Pool from a Project Plan
    2. 15. Exchanging Information Between Project Plans
       1. Linking Information Between Project Plans
          1. Linking Tasks Between Different Projects
          2. Reviewing Cross-Project Links
          3. Updating Cross-Project Links
          4. Removing Cross-Project Links
       2. Copying and Moving Information Between Projects
          1. Copying and Moving Task and Resource Information
          2. Copying Fields Between Projects
       3. Copying Project Elements Using the Organizer
          1. Copying an Element from a Project to the Global Template
          2. Copying an Element Between Two Projects
13. 6. Integrating Microsoft Project with Other Programs
    1. 16. Exchanging Information with Other Applications
       1. Copying Information
          1. Copying from Microsoft Project to Another Application
          2. Copying from Another Application to Microsoft Project
          3. Copying a Picture of a View
             1. Capturing a View for Word, PowerPoint, or Visio
             2. Capturing a View for Other Applications
       2. Embedding Information
          1. Embedding from Microsoft Project to Another Application
             1. Embedding an Existing Microsoft Project File
             2. Creating a New Microsoft Project File as an Embedded Object
             3. Working with the Embedded Microsoft Project File
          2. Embedding from Another Application to Microsoft Project
             1. Embedding an Object in the Gantt Chart
             2. Embedding an Object in a Note
             3. Creating a New Object to Embed in the Project
             4. Working with the Embedded Object in the Project
       3. Linking Information
          1. Linking from Microsoft Project to Another Application
          2. Linking from Another Application to Microsoft Project
       4. Hyperlinking to Documents in Other Applications
       5. Publishing Project Information to the Web
       6. Creating Project XML Data
       7. Importing and Exporting Information
          1. Importing Information into Microsoft Project
          2. Exporting Information from Microsoft Project
    2. 17. Integrating Microsoft Project with Microsoft Excel
       1. Copying Between Microsoft Project and Excel
          1. Copying Information from Excel
             1. Copying Sheet Information from Excel
             2. Copying Graphics from Excel
          2. Copying Information to Excel
             1. Copying Sheet Information to Excel
          3. Copying Graphics to Excel
       2. Embedding Between Microsoft Project and Excel
          1. Embedding an Excel Object in Project
             1. Embedding Copied Excel Information in a Project File
             2. Embedding an Entire Excel File in a Project File
             3. Creating a New Excel Object in Project
             4. Working with the Embedded Excel Object
          2. Embedding a Project File in Excel
             1. Embedding an Existing Project File in Excel
             2. Creating a New Project File in Excel
             3. Working with the Embedded Project File
       3. Linking Between Microsoft Project and Excel
          1. Linking from Excel to Project
          2. Linking from Project to Excel
          3. Working with a Linked Object
             1. Editing Linked Information
             2. Updating Linked Objects
             3. Viewing Links
       4. Importing and Exporting with Excel
          1. Importing from Excel to Microsoft Project
             1. Importing a Project Task List from Excel
             2. Importing Detailed Project Information from Excel
             3. Importing from Excel without a Template
          2. Exporting from Project to Excel
             1. Exporting Selected Data to Excel
             2. Exporting Complete Project Data to Excel
             3. Exporting Timephased Information to Excel
    3. 18. Integrating Microsoft Project with Microsoft Outlook
       1. Exchanging Task Information with Outlook
          1. Adding Outlook Tasks to Microsoft Project
          2. Adding Microsoft Project Tasks to Outlook Tasks
          3. Integrating Tasks Between Project Web Access and the Outlook Calendar
             1. Setting Up Outlook Calendar Integration
             2. Importing Project Assignments into the Outlook Calendar
             3. Updating Assignments in the Outlook Calendar
       2. Building Your Resource List with Outlook
       3. Exchanging Workgroup Messages
       4. Sending Project File Information
          1. Sending an Entire Project File
          2. Sending Selected Tasks or Resources
          3. Routing a Project File
          4. Publishing the Project File to an Exchange Folder
    4. 19. Collaborating Using E-Mail
       1. Setting Up E-Mail Workgroup Messaging
          1. Understanding System Requirements
          2. Downloading and Installing the Workgroup Message Handler
          3. Preparing Your Project Plan for E-Mail Collaboration
       2. Sending Assignments and Updates to Team Members
          1. Sending Assignments to Team Members
          2. Receiving Workgroup Messages from Team Members
          3. Sending Task Updates to Team Members
          4. Requesting Progress Information
          5. Resending Task Assignments
       3. Receiving Assignments from the Project Manager
          1. Receiving and Responding to Assignments
          2. Providing Assignment Status Updates
14. 7. Managing Projects Across Your Enterprise
    1. 20. Understanding the Project Workgroup and Enterprise Model
       1. Who's Who in Enterprise Project Management
       2. Understanding Project Server Components
       3. Understanding Project Workgroup Collaboration
       4. Understanding Enterprise Project Management
          1. Standardizing and Customizing Enterprise Projects
          2. Managing Enterprise Resources
          3. Analyzing Your Enterprise Project Activities
       5. Modeling Enterprise Implementations
          1. Implementing a Pyramid Hierarchy
          2. Implementing a Tapered Block Hierarchy
          3. Implementing a Straight Block Hierarchy
    2. 21. Administering Project Server and Project Web Access for Your Enterprise
       1. Configuring Your Enterprise and Workgroup
       2. Managing Users and System Security
          1. Establishing User Accounts and Permissions
          2. Managing Security
             1. Creating a New Group
             2. Synchronizing with Active Directory Security Groups
             3. Customizing Categories
             4. Creating a New Security Template
             5. Modifying a Security Template
       3. Administering the Enterprise Resource Pool
          1. Creating the Enterprise Resource Pool
             1. Adding Multiple Enterprise Resources
             2. Synchronizing with Active Directory Resources
             3. Adding an Individual Enterprise Resource
             4. Importing Existing Local Resources to the Project Server
          2. Updating Resource Information
          3. Deactivating Users
          4. Customizing Enterprise Resource Fields
             1. Establishing Custom Resource Fields
             2. Establishing the Resource Breakdown Structure
             3. Establishing Resource Outline Codes
             4. Specifying Multiple Properties for a Resource
             5. Associating Resource Outline Codes with Resources
       4. Establishing the Enterprise Portfolio
          1. Publishing Projects to the Server
          2. Configuring Portfolio Analyzer and Portfolio Modeler
          3. Setting the Enterprise Project Version
       5. Standardizing Enterprise Project Elements
          1. Working with the Enterprise Global Template
             1. Changing the Enterprise Global
             2. Copying a Custom Element from a Project to the Enterprise Global
          2. Customizing Enterprise Project Fields
             1. Establishing Custom Fields
             2. Establishing Enterprise Outline Codes
       6. Setting Up Team Member Timesheets
          1. Establishing the Update Method and Restrictions
          2. Establishing the Default Timesheet Fields
    3. 22. Managing Enterprise Projects and Resources
       1. Connecting to Your Project Server
          1. Setting Up Project Professional for Your Server
          2. Logging On via Project Professional
          3. Logging On via Project Web Access
       2. Working with Enterprise Projects
          1. Creating a New Enterprise Project
             1. Saving a New Enterprise Project to the Server
             2. Importing a Local Project to the Server
          2. Maintaining Your Enterprise Projects
          3. Checking Out an Enterprise Project
             1. Reviewing the Enterprise Global Template
             2. Working with Custom Enterprise Fields
             3. Checking In an Enterprise Project
             4. Working with Published Versions of Enterprise Projects
          4. Working Offline with Enterprise Projects
       3. Building Your Enterprise Project Team
          1. Creating Generic Resources as Placeholders
          2. Working with Enterprise Resource Outline Codes
             1. Adding Enterprise Resource Outline Codes
             2. Using Multiple-Value Enterprise Resource Outline Codes
          3. Assembling Your Project Team
             1. Adding Enterprise Resources by Name
             2. Finding Enterprise Resources that Meet Specific Criteria
             3. Replacing and Matching Existing Resources
             4. Replacing and Matching Generic Resources
             5. Proposing Tentative Resources
          4. Assigning Tasks to Enterprise Resources
       4. Collaborating with Your Project Team
          1. Designing the Team Member Timesheet
          2. Configuring Update Options
             1. Setting Up E-Mail Notifications
             2. Setting Rules for Accepting Updates
          3. Exchanging Information with Team Members
             1. Publishing Information for Team Members
             2. Submitting Requests to Team Members
             3. Accepting Updates from Team Members
          4. Managing Documents, Risks, and Issues
             1. Controlling Project Documents
             2. Mitigating Project Risks
             3. Monitoring Project Issues
          5. Tracking Non-Project Tasks and Time
    4. 23. Participating On a Team Using Project Web Access
       1. Getting Started with Project Web Access
          1. Logging On
          2. Finding Your Way Around
       2. Working with Assignments
          1. Accepting New and Changed Assignments
          2. Creating New Tasks
          3. Assigning Yourself to Existing Tasks
       3. Tracking Progress on Your Assignments
          1. Submitting Progress Information
          2. Writing Text-Based Status Reports
          3. Tracking Nonproject Tasks and Time
       4. Reviewing Task and Project Information
          1. Working with the Timesheet and Gantt Chart
             1. Working with the Table Fields
             2. Showing and Hiding Information in a View
             3. Rearranging Your Assignments
             4. Printing or Exporting a Table
          2. Glimpsing the Big Project Picture
       5. Setting Up E-Mail Reminders and Calendars
          1. Configuring E-Mail Notifications
          2. Working with Project Tasks in Your Outlook Calendar
             1. Setting Up Outlook Calendar Integration
             2. Importing Project Assignments into the Outlook Calendar
             3. Updating Assignments in the Outlook Calendar
       6. Managing Risks, Issues, and Documents
          1. Mitigating Project Risks
          2. Monitoring Project Issues
          3. Controlling Project Documents
       7. Managing Resources in Project Web Access
          1. Finding the Right Resources
             1. Adding Resources to a Project
             2. Replacing and Matching Existing Resources
             3. Proposing Tentative Resources
          2. Reviewing Resource Allocation and Availability
          3. Delegating Tasks to Resources
          4. Updating the Enterprise Resource Pool
          5. Creating an Administrative Project
          6. Setting Up E-Mail Notifications
          7. Reviewing Resource Timesheets
    5. 24. Making Executive Decisions Using Project Web Access
       1. Getting Started with Project Web Access
          1. Logging On
          2. Getting Oriented
       2. Working with Views and Fields
          1. Understanding Fields
          2. Rearranging View Information
          3. Printing or Exporting a Table
       3. Analyzing Your Project Portfolio
          1. Reviewing Summary and Detail Project Information
          2. Opening Multiple Projects in Project Professional
       4. Analyzing Resource Information
          1. Reviewing Resource Assignments
          2. Reviewing Resource Availability
       5. Examining Projects Using Portfolio Analyzer
       6. Running Scenarios Using Portfolio Modeler
       7. Setting Up E-Mail Reminders and To-Do Lists
          1. Configuring E-Mail Notifications
          2. Creating To-Do Lists
       8. Managing Risks, Issues, and Documents
          1. Mitigating Project Risks
          2. Monitoring Project Issues
          3. Controlling Project Documents
15. 8. Customizing and Managing Project Files
    1. 25. Customizing Your View of Project Information
       1. Customizing Views
          1. Changing the Content of a View
          2. Creating a New View
          3. Changing the Font for a View
          4. Formatting a Gantt Chart View
             1. Formatting the Appearance of Gantt Bars
             2. Formatting the Appearance of Gantt Bar Text
             3. Formatting the Layout of Gantt Bars
             4. Formatting the Appearance of Gridlines
          5. Modifying a Network Diagram
             1. Formatting the Content and Appearance of Boxes
             2. Formatting the Layout of Boxes
          6. Modifying the Resource Graph
             1. Modifying the Appearance of Resource Graph Bars
             2. Changing the Information that Appears in the Resource Graph
          7. Modifying the Calendar View
          8. Modifying a Sheet View
          9. Modifying a Usage View
          10. Modifying the Timescale
       2. Customizing Tables
          1. Modifying the Columns in a Table
             1. Modifying Other Table Options
             2. Creating a New Table
       3. Customizing Fields
          1. Customizing a Field
             1. Specifying the Values for a Custom Field
             2. Creating a Calculated Field
             3. Calculating Group and Summary Values
             4. Working with Graphical Indicators
       4. Customizing Groups
          1. Modifying a Group
          2. Creating a New Group
       5. Customizing Filters
          1. Modifying a Filter
          2. Creating Filters
             1. Creating Comparison Filters
             2. Creating Filters with Multiple Tests
             3. Creating Interactive Filters
          3. Customizing AutoFilter Criteria
       6. Working with Outline Codes
          1. Setting Up Outline Codes
             1. Selecting the Outline Code
             2. Defining a Code Mask
             3. Controlling Outline Code Values
             4. Defining a Lookup Table
          2. Assigning Outline Codes
          3. Reviewing Your Tasks or Resources by Outline Code
       7. Sharing Customized Elements Among Projects
          1. Working with the Organizer
          2. Copying Customized Elements
          3. Removing Customized Elements
          4. Renaming Customized Elements
          5. Restoring Customized Elements to their Default State
    2. 26. Customizing the Microsoft Project Interface
       1. Creating and Customizing Toolbars
          1. Customizing Toolbars
             1. Adding and Removing Buttons on a Toolbar
             2. Changing the Properties of a Toolbar
          2. Creating Toolbars
          3. Deleting Toolbars
          4. Modifying Button Images
       2. Creating and Customizing Menus
       3. Creating and Customizing Forms
          1. Creating Forms
             1. Adding Fields
             2. Adding Text
             3. Adding Buttons
             4. Adding a Group Box
          2. Editing Forms
          3. Renaming Forms
          4. Displaying Custom Forms
    3. 27. Automating Your Work with Macros
       1. Understanding Macros
          1. What Is a Macro?
          2. Why Use Macros?
       2. Creating Macros
          1. Understanding the Record Macro Dialog Box
          2. Knowing When to Say "When"
          3. Recording a Macro
          4. Looking at Macro Code
       3. Running Macros
          1. Creating Keyboard Shortcuts
          2. Creating Toolbar Buttons
    4. 28. Standardizing Projects Using Templates
       1. Understanding the Template Types
       2. Working with the Project Global Template
       3. Working with Project Templates
          1. Starting a New Project Using a Template
          2. Creating a New Project with a Template
             1. Saving Your New Project
             2. Adapting the Template to Your Project
          3. Downloading a Project Template
          4. Creating Your Own Project Template
          5. Updating an Existing Template
       4. Closing a Project
          1. Analyzing Project Performance
          2. Recording Lessons Learned
          3. Saving Acquired Project Knowledge
    5. 29. Managing Project Files
       1. Opening Project Files
          1. Opening a Saved Project
             1. Opening a Project from Your Local Computer or a Network Drive
             2. Opening a Project from Project Server
          2. Opening Projects Created in Previous Versions of Microsoft Project
          3. Searching for Files
       2. Saving Files
          1. Saving a New Project to Your Local Computer or Network Drive
          2. Saving a Project to Project Server
          3. Specifying the Default Save Location
       3. Saving and Opening with Different File Formats
       4. Safeguarding Your Project Files
          1. Saving Project Files Automatically
          2. Backing Up Your Project Files
          3. Protecting Your Project Files with a Password
          4. Responding to a Microsoft Project Problem
16. 9. Programming Custom Solutions
    1. 30. Understanding the Visual Basic Language
       1. Understanding Objects, Properties, Methods, and Events
          1. Objects
          2. Properties
          3. Methods
          4. Events
       2. Understanding Data Types
       3. Understanding Variables
       4. Understanding Procedures
       5. Understanding Scope
       6. Understanding Decision Structures
       7. Understanding Loop Structures
       8. Writing Code That Is Easily Understood
          1. Naming Conventions
          2. Declarations
          3. Named Arguments
          4. Modularized Code
          5. Formatted Code
       9. Writing Efficient Code
       10. Trapping Errors
    2. 31. Writing Microsoft Project Code with Visual Basic for Applications
       1. Using the Visual Basic Editor
          1. Windows
          2. Tools Menu
       2. Understanding the Microsoft Project Object Model
          1. What Is an Object Model?
          2. Useful Tools When Learning the Object Model
       3. Creating Macros
          1. Writing a Macro in the Editor
          2. Deciding Where to Create and Store Procedures
          3. Working with Events
             1. Creating Application Event Procedures
             2. Creating Project Event Procedures
       4. Debugging Macros
          1. Using Breakpoints
          2. Tracing Execution
          3. Using Watches
          4. Using the Locals Window
          5. Using the Immediate Window
          6. Debugging with Navigation Tools
       5. Creating UserForms
          1. Creating a Simple Form
          2. Adding Code to Your Form
          3. Integrating Your Form into Microsoft Project
       6. Extending and Automating Microsoft Project
          1. Working with External References
             1. Using ActiveX Controls
             2. Using External Libraries
          2. Automating Microsoft Project
             1. Automating with a Library Reference
             2. Automating without a Library Reference
    3. 32. Working with Microsoft Project Data
       1. Introducing Common Database Elements
          1. Storing Data in a Database
          2. Understanding Data in the Database
             1. Yes/No Data
             2. Dates and Times
             3. Text Data
             4. Specific Values
             5. Miscellaneous Data
       2. Understanding Project OLE DB Provider Data
       3. Understanding the Microsoft Project Database
       4. Understanding the Project Server Database
          1. Partitioning Your Database on Separate Servers
          2. Experimenting with Project Server Using the Sample Database
17. 10. Appendixes
    1. A. Installing Microsoft Office Project 2003
       1. Installing Project Standard and Project Professional 2003
          1. Project Standard and Project Professional System Requirements
          2. Setting Up Project 2003 for the First Time
          3. Upgrading from a Previous Version of Project
          4. Activating Project 2003
          5. Running Maintenance Mode
             1. Adding or Removing Features
             2. Repairing Microsoft Project
             3. Uninstalling Microsoft Project
          6. Working with an Administrative Installation Point
             1. Creating an Administrative Installation Point
             2. Adding Your Company Name to the Default Installation
       2. Microsoft Office Project Server 2003 Setup Issues
          1. Making Decisions about Your Project Server Setup
       3. Enterprise Project Management System Requirements
    2. B. Field Reference
       1. Field Types
          1. Currency Fields
          2. Date Fields
          3. Duration Fields
          4. Enumerated Fields
          5. Indicator Fields
          6. Integer Fields
          7. Outline Code Fields
          8. Percentage and Number Fields
          9. Text Fields
          10. Yes/No Fields
       2. Special Field Categories
          1. Custom Fields and Custom Outline Codes
          2. Earned Value Fields
          3. PERT Analysis Fields
    3. C. Online Resources for Microsoft Project
       1. Microsoft-Sponsored Resources
       2. Independent Resources
    4. D. Keyboard Shortcuts
18. E. Index to Troubleshooting Topics
19. Index
20. About the Author
21. Copyright