Managing Documents in the Records Center
One of the most important aspects of a records management system is how easily it allows records managers to identify and mark documents that are required for an investigation, an audit, or litigation that involves the organization. For example, a financial audit might require that all documents pertaining to the financial state of the organization be produced for the past five fiscal years. If the policy applying to those documents set them to expire and be deleted after five years, the documents might start to be purged while the audit is ongoing. This policy would hamper the audit and possibly result in fines and penalties for the organization.
Placing a Hold on Documents
The Records Center site contains ...