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Microsoft® Office Word 2007 Step by Step by Joyce Cox and Joan Lambert

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Preparing Data for Mail Merge

Before you can merge documents, you need to either specify an existing data source or create one. The data source consists of a matrix of rows and columns, with each row containing one record, such as the complete name and address of a customer, and each column containing a particular type of information—called a field—such as the first name of a customer. Each field is identified in the data source by the column heading—called a field name—in the first row of the data source.

Tip

Because the field names are also used as the merge fields in the main document, they cannot contain spaces. To make the field names readable with no spaces, capitalize each word, as in PostalCode, or replace the spaces with underscores, as ...

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