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Microsoft® Office Word 2007 Step by Step by Joyce Cox and Joan Lambert

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Preparing a Form Letter

One common type of main document used in the mail merge process is a form letter. This type of document typically contains merge fields for the name and address of each recipient along with text that is the same in all the letters. In the form letter, each merge field is enclosed in guillemet characters, also called chevrons (« and »)—for example, «AddressBlock».

Preparing a Form Letter

If you have already written the letter, you can insert the merge fields during the merge process; if you haven’t written the letter, you can write it as part of the process. Either way, you first enter the text that will be common to all the letters and then insert ...

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