book

Microsoft® Office Outlook® 2007 For Dummies®

by Bill Dyszel

December 2006

Beginner

363 pages

7h 3m

English

Wiley

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About This BookFoolish AssumptionsHow This Book Is OrganizedPart I: Getting the Competitive Edge with OutlookPart II: Taming the E‐Mail BeastPart III: Managing Contacts, Dates, Tasks, and MorePart IV: Beyond the Basics: Tips and Tricks You Won't Want to MissPart V: Outlook at the OfficePart VI: The Part of TensConventions Used in This BookDialog boxesTabs and RibbonsLinksKeyboard shortcutsIcons Used in This BookWhere to Go from Here
In this part . . .
Easy Ways to Do Anything in OutlookReading E‐MailAnswering E‐MailCreating New E‐Mail MessagesSending a FileEntering an AppointmentChecking Your CalendarAdding a ContactEntering a TaskTaking Notes
Outlook and Other ProgramsAbout Personal Information ManagementThere's No Place Like Home: Outlook's Main ScreenLooking at modulesFinding your way with the Navigation PaneThe Information Viewer: Outlook's hotspotThe To‐Do BarNavigating the Folder ListA tale of two foldersUsing the Folder ListClicking Once: ToolbarsViewing ScreenTipsUsing the New toolFinding Things in a Flash with Instant SearchGetting Help in Outlook
DragCreating E‐Mail MessagesFrom a name in your Address BookFrom an appointmentCreating Appointments from E‐mailCreating Contact Records from E‐MailDrag‐and‐Drop Dead: Deleting StuffPerforming Right‐Button Magic
In this part . . .
Front Ends and Back EndsCreating MessagesThe quick‐and‐dirty wayThe slow, complete waySetting prioritiesSetting sensitivitySetting other message optionsAdding an Internet link to an e‐mail messageReading and Replying to E‐Mail MessagesPreviewing message textSending a replyUsing a Web link from your e‐mailDon't get caught by phishingThat's Not My Department: Forwarding E‐MailBlind Copying for PrivacyDeleting MessagesSaving Interrupted MessagesSaving a Message as a File

Nagging by FlaggingOne‐click flaggingSetting flags for different daysChanging the default flag dateAdding a flag with a customized reminderChanging the date on a flagSaving Copies of Your MessagesAutomatically Adding Your Name to a ReplySetting Your OptionsSending AttachmentsCreating Signatures for Your Messages
Organizing FoldersCreating a new mail folderMoving messages to another folderOrganizing Your E‐Mail with Search FoldersUsing a Search FolderSetting up a new Search FolderDeleting a Search FolderUsing (Electronic) StationeryUsing the Reading PanePlaying by the RulesCreating a rule the quick‐and‐dirty wayCreating a rule the regular wayRunning a ruleFiltering Junk E‐MailFine‐tuning the filter's sensitivityFiltering your e‐mail with sender and recipient listsFiltering domainsArchiving for PosteritySetting up AutoArchiveActivating the archive process manuallyFinding and viewing archived itemsClosing the Archive fileArranging Your Messages
In this part . . .
Storing Names, Numbers, and Other StuffThe quick‐and‐dirty way to enter contactsThe slow, complete way to enter contactsViewing ContactsSorting a viewRearranging viewsUsing grouped viewsFlagging Your FriendsAdding a flag to a contactUsing Contact InformationFinding contacts in the Contacts moduleSearching for details about contactsFinding a contact from any Outlook moduleUsing the Activities pageSending a business cardDistribution ListsCreating a Distribution ListEditing a Distribution ListUsing a Distribution ListAdding pictures to contacts
The Date Navigator: Really Getting AroundMeetings Galore: Scheduling AppointmentsThe quick‐and‐dirty way to enter an appointmentThe complete way to enter an appointmentNot this time: Changing datesNot ever: Breaking datesWe've got to keep seeing each other: Recurring datesGetting a Good View of Your CalendarPrinting Your AppointmentsAdding Holidays to Your Outlook Calendar
The To‐Do BarAdding a new item to the To‐Do BarCustomizing or minimizing the To‐Do BarCustomizing the To‐Do BarClosing the To‐Do BarEntering New Tasks in the Tasks ModuleAdding an Internet link to a taskEditing Your TasksThe quick‐and‐dirty way to change a taskThe regular way to change a taskCopying a taskDeleting a taskManaging Recurring TasksCreating a regenerating taskSkipping a recurring task onceMarking Tasks CompleteMarking several tasks completePicking a color for completed or overdue tasksViewing Your TasksTasks in the Calendar
Writing a NoteFinding a NoteReading a NoteDeleting a NoteChanging a Note's SizeColor‐Coding NotesViewing Your NotesIcons viewNotes List viewLast Seven Days viewBy Category viewThe Reading PanePrinting Your NotesPrinting a list of your notesPrinting the contents of a noteChanging Your Default Options for New NotesChanging size and colorTurning the date and time display on or offForwarding a NoteKeeping a Journal for Tidy RecordkeepingDon't Just Do Something — Stand There!Recording an Outlook item in the Journal manuallyViewing Journal Entries for a ContactFinding a Journal EntryPrinting Your JournalViewing the JournalThe Entry ListBy TypeBy ContactBy CategoryLast Seven DaysPhone CallsIt's All in the Journal
In this part . . .
Feeding Your Need for RSSSetting Up an RSS Feed via Internet ExplorerSetting Up an RSS Feed via OutlookReading Feeds
Investigating an ISPPicking a ProviderSetting Up Internet E‐Mail AccountsDealing with Multiple Mail Accounts
Understanding the Outlook Business Contact ManagerAdding a Contact to Business Contact ManagerAdding an Account to Business Contact ManagerAdding a New OpportunityViewing and Using Reports
In this part . . .
Collaborating with Outlook's HelpOrganizing a meetingResponding to a meeting requestChecking responses to your meeting requestTaking a voteTallying votesCollaborating with Outlook and ExchangeGiving delegate permissionsOpening someone else's folderViewing Two Calendars Side by SideSetting access permissionsViewing two accountsAssigning tasksSending a status reportAbout Address BooksGoing Public with Public FoldersViewing a public folderAdding new itemsReplying to items in an existing public discussion folderMoving items to a public folderFor the public recordUsing SharePoint Team ServicesJoining a SharePoint teamLinking Outlook to SharePoint dataViewing SharePoint data from OutlookUpdating SharePoint data from Outlook
Getting a Digital IDSending Digitally Signed MessagesReceiving Digitally Signed MessagesEncrypting MessagesOther Security Programs for Outlook
Organizing OutlookEnjoying the ViewsTable/List viewIcons viewTimeline viewCard viewsDay/Week/Month viewPlaying with Columns in Table or List ViewAdding a columnMoving a columnFormatting a columnWidening or shrinking a columnRemoving a columnSortingFrom Table viewFrom the Sort dialog boxGroupingGrouping views with a few mouse clicksGrouping views with drag‐and‐dropUsing the Group By dialog boxViewing grouped itemsViewing headings onlySaving Custom ViewsUsing CategoriesAssigning a categoryRenaming a categoryChanging a category colorAssigning a category shortcut keyCustomizing Outlook Menus and Toolbars
Getting Started with Outlook Web AccessLogging on and offThe Outlook screenExchanging E‐MailReading messagesSending a messageFlagging messagesSetting individual message optionsUsing Your CalendarEntering an appointmentChanging an appointmentViewing the CalendarManaging ContactsViewing your contactsAdding contactsCollaborating with Outlook Web AccessInviting attendees to a meetingRespond to a meeting requestUsing Public FoldersViewing public foldersAdding items to a public folderExploring Your OptionsOut of OfficeRuling the schoolCreating a signature
In this part . . .
SmartphonesMigoMicrosoft OfficeA Business‐Card ScannerA Large, Removable Disk DriveNelson E‐mail OrganizerAddress GrabberMicrosoft ExchangeMindManagerDymo LabelWriter
The Top Ten (or so) ListChange the Inbox colorInsert a phone number into your calendarDrag and drop multiple itemsPerform two‐sided printingSearch and replace area codesTurn off AutoPreview globallyEmbed pictures in notesAutomatically record all contact stuff in the JournalCalculate expenses with Journal phone call entriesCreate a Distribution List from a single e‐mailBack up Outlook dataTen More Things Outlook Can't Do for You
Customizing the Quick Access ToolbarEmbellishing E‐Mail with Word ArtWising Up Your Messages with Smart ArtAdding Charts for ImpactOpening Multiple CalendarsSuperimposing CalendarsViewing Unusual Numbers of DaysSelecting Dates as a GroupTurning on Additional ToolbarsOpening a Web Page from Outlook

Content preview from Microsoft® Office Outlook® 2007 For Dummies®

Part I. Getting the Competitive Edge with Outlook

In this part . . .

Hundreds of millions of people spend most of their working life in Outlook, making appointments, sending and reading messages and managing tasks. Many of my consulting clients have learned that a good understanding of the simplest Outlook techniques can speed up their work life and help them reach their goals faster. In this part, I'll give you the “big picture” of how to work more effectively with Outlook.