Microsoft® SharePoint® Server 2007 Bible

Creating Views

Creating views for your lists and libraries is a critical activity that allows you to present the right information to your users in a format and grouping that is meaningful to their purpose. Views are very flexible tools that allow you to explicitly define the selection, sorting, and presentation of items.

Selecting the view type

Each view creates a new page by which the list data is viewed. There are four view types that you can choose from and each is detailed below. Once you have selected a view type for your view, you cannot change the view type setting for that view although you can put a standard view or Gantt view into datasheet mode for quick editing.

• Standard view: The standard view is a web page list view that displays the columns selected in the sort order and groupings as defined for the view.

• Calendar view: The calendar view type displays list items in a day, week, or month calendar view.

• Datasheet view: The datasheet view type creates a view in an Excel-like grid for bulk editing of data. Users must be using Office 2003 or later to take advantage of the datasheet editing features like the ability to drag and fill a value down a column. Standard and Gantt view types can be put in datasheet mode once created but only the datasheet view type will open in that mode.

• Gantt view: The Gantt style view is intended to display list items over time. When you define a Gantt view, you need to specify a title (e.g. task name), and the start date and due date columns ...