book

Microsoft® Word 2010 Inside Out

by Katherine Murray

October 2010

Intermediate to advanced

912 pages

25h 50m

English

Microsoft Press

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Text ConventionsDesign Conventions
Get Busy with Word 2010Some Assumptions About YouAbout This BookHow This Book Is OrganizedGetting Started
Imagining Word 2010What’s New in Word 2010?Enhancing Your User ExperienceBetter Authoring FeaturesUse Word 2010 AnywhereFinding Your Way Around the Word 2010 WindowGet What You Need, IntuitivelyExploring the RibbonKeep Your Favorite Tools in Reach with the Quick Access ToolbarUsing Dialog LaunchersWorking with GalleriesMaking Quick Formatting Changes with the Mini ToolbarGetting a New View of Your DocumentFinding What You Need Quickly with the Navigation PaneDisplaying Rulers and GridlinesViewing More Than One Page at a TimeWorking with Multiple DocumentsUnderstanding and Tailoring the Status BarWhat’s Next?
Introducing Backstage ViewThe Tabs AreaThe Groups AreaThe Preview and Properties AreaWorking with Document Properties in the Info TabAdding and Using Document Tags and CommentsAdding and Contacting Co-AuthorsFinding and Linking to Additional FilesCustomizing Document Properties DisplayConverting Documents from Earlier Versions of WordProtecting the DocumentChecking Document CompatibilityRecovering Draft Versions of Your FilesRecovering Unsaved FilesAccessing Recent FilesStarting a New FilePreviewing and Printing DocumentsSaving and Sending Your DocumentsGetting Help in Word 2010Setting Word OptionsChoosing General Program PreferencesCustomizing the Word 2010 RibbonSetting Up the Microsoft Word Trust CenterWhat’s Next?
Starting Out with Word 2010 DesignsBeginning with a TemplateCoordinating Your Document DesignSaving Your Favorite TemplatesOpening Recent DocumentsInputting DataPerforming Basic Editing TasksSelecting TextCopying, Cutting, and PastingPaste Options ButtonsUsing the Office ClipboardUndoing, Redoing, and RepeatingUsing UndoUsing Redo or RepeatCreating Theme-Enabled DocumentsExperimenting with ThemesThemes and ColorsThemes and FontsThemes and EffectsSaving DocumentsPerforming Simple SavesSaving Files with the Save As Dialog BoxSaving to a SharePoint SiteDesigning Instant DocumentsAn Annual ReportBusiness LetterheadA NewsletterWhat’s Next?
Where Does Your Document Get Its Design?Templates 101: Behind the ScenesUnderstanding How Templates WorkGetting the Scoop on the Normal TemplateWhat’s in Normal.dotx?Replacing a Damaged Normal.dotxRenaming Normal.dotxUsing Templates from the New Documents Dialog BoxCreating Custom TemplatesThinking Through Your Template DesignCreating a Template Based on an Existing DocumentCreating a Template Based on an Existing TemplateCreating a Template Based on a New, Blank TemplateSaving Your TemplateAttaching Templates to DocumentsWorking with Global TemplatesManually Loading Global TemplatesUnloading Global TemplatesModifying Existing TemplatesChanging the Template FileChanging a Template While Working in a DocumentUsing the Organizer to Rename, Delete, and Copy StylesProtecting TemplatesApplying Themes in Word 2010What’s in a Theme?Themes, Quick Styles, and GalleriesChanging a ThemeChanging Theme ColorsChoosing a New Font SelectionSelecting Theme EffectsCreating a Custom ThemeCreating Your Own Color SchemeCustomizing Theme Font SetsSaving Your Custom ThemeWhat’s Next?
Basic Page Setup OptionsPlanning Your DocumentSimple Margins and OrientationsChanging Margin SettingsChoosing OrientationSelecting Paper Size and SourceChoosing a Paper SizeSelecting the Paper SourceMultiple Page SettingsWorking in SectionsCreating a SectionInserting Text Wrapping BreaksControlling Page BreaksCreating a Page or Section BorderRemoving Page and Section BreaksAdding Page NumbersAdding Headers and FootersCreating Headers and FootersEditing Headers and FootersDeleting Headers and FootersSaving Page Setup Defaults to the Current TemplateAdding and Controlling Line NumbersDeleting Line NumbersWhat’s Next?
The Nature of Complex DocumentsLayout and Design FundamentalsConsidering Content DeliveryDesigning Backgrounds and WatermarksAdding and Customizing a Page BackgroundApplying Colors and GradientsUsing Fill Effects and Custom BackgroundsAdding Watermarks to Printed DocumentsEditing a WatermarkAdding ColumnsPlanning Your ColumnsCreating a Multicolumn DocumentUsing the Columns ToolChoosing Column Specs in the Columns Dialog BoxCreating Columns for Part of a DocumentCreating Unequal Column WidthsChanging Column Width on the RulerFlowing Text into a Column LayoutBeginning a New Column LayoutInserting Column BreaksRemoving Column BreaksWhat’s Next?

Creating Content TodayWhat Does It Mean to Reuse Content?Ways You Can Reuse Content in Word 2010Entering TextInk for EveryoneImporting DocumentsPlacing ObjectsInserting Building BlocksCreating a Cover PageFormatting Text As You GoSpecifying Fonts and SizesApplying Text AttributesHigh-End Typography in Word 2010Text Effects to Really Wow ‘EmAdditional Text FormatsChanging CaseUsing the Highlight ToolChanging Text ColorClearing Formatting AttributesPositioning Your TextInserting Symbols and Special CharactersInserting SymbolsInserting Symbols AutomaticallyInserting Special CharactersInserting Date and Time ElementsCreating and Using Building BlocksInserting Existing Building BlocksCreating Building BlocksModifying Building Block PropertiesDeleting Building BlocksCreating Catalogs of ContentWhat’s Next?
A Quick Look at Navigation in Word 2010Finding Content with the Navigation PaneBrowsing by HeadingsBrowse by PageBrowse by Search ResultsNavigating with Browse ObjectFinding Text and Elements Within the Current DocumentFinding Instances of FormattingFinding Special Characters Using CodesMoving Through the Document with Go ToCreating Bookmarks for Document NavigationChanging the ViewDisplaying and Arranging WindowsSplitting the Document WindowViewing Pages Side by SideSwitching Among Multiple WindowsNavigating Using Shortcut and Function KeysWhat’s Next?
Translating Content in Word 2010Setting Up LanguagesAdding a LanguageSetting a Proofing LanguageAdding Keyboards for LanguagesChanging Languages As You TypeUsing the Mini TranslatorTranslating Selected TextTranslating Entire DocumentsChanging and Adding Translation ServicesChoosing a Different ServiceAdding a New Translation ServiceUsing Bidirectional TextWorking with the Document GridSpecifying Document Grid SettingsDisplaying the Drawing GridWorking with Other Translation ToolsWhat’s Next?
Editing Tools in Word 2010Spell It Right!Looking at Error NotificationsFixing Flagged Errors Quickly, Case by CaseProofing Your DocumentControlling Proofing Display and ExceptionsConfiguring Spelling and Grammar OptionsSetting Grammar RulesManaging Custom DictionariesModifying Custom DictionariesCreating New Custom DictionariesAdding Custom DictionariesChoosing a Default DictionaryJudging Your Document’s Readability LevelAutoCorrecting Your DocumentControlling AutoCorrect ChangesAdding AutoCorrect EntriesReplacing and Deleting AutoCorrect EntriesEntering ExceptionsAdding References in Word 2010Referencing in StyleAdding and Managing SourcesIncorporating Other Source ListsInserting a CitationEditing Citation and SourcesGenerating a BibliographyAdding Footnotes and EndnotesInserting Footnotes and EndnotesCustomizing Footnotes and EndnotesMoving and Copying Footnotes and EndnotesDeleting Footnotes and EndnotesInserting Cross-ReferencesAdding a Cross-ReferenceModifying, Moving, and Updating Cross-ReferencesWhat’s Next?
Paragraph Basics in Word 2010Managing AutoFormat EffectivelyAdjusting AutoFormat ChoicesChanging Options for AutoFormat As You TypeFormatting Paragraphs by Aligning and Indenting TextUsing the Ruler to Align ParagraphsAdjusting Left and Right IndentsCreating First Line and Hanging IndentsAligning Paragraphs by Using the Paragraph Dialog BoxAddressing Spacing IssuesSpecifying Line SpacingAdjusting Spacing Above and Below ParagraphsControlling Alignment by Using TabsUsing the Ruler to Set TabsCreating Tabs by Using the Tabs Dialog BoxClearing Manual TabsControlling Line and Page BreaksTaking Control of HyphenationHyphenate an Entire Document AutomaticallyHyphenating All or Part of a Document ManuallyCreating Drop Caps in Existing ParagraphsCreating Effective ListsWhen Bullets WorkWhen Numbers MatterCreating a Quick ListCreating Lists While You TypeEnding a List the Way You WantEnhancing Bulleted ListsChoosing a New Bullet from the Bullet LibraryUsing a Custom BulletChanging the Bullet FontChanging a Bullet SymbolUsing a Picture BulletImproving Numbered ListsChoosing a Numbering SchemeModifying the Numbering StyleContinuing NumberingRestarting NumberingConverting a Bulleted List to a Numbered List (or Vice Versa)Changing List IndentsCreating and Using Multilevel ListsApplying a Multilevel ListCreating a New List StyleWhat’s Next?
Style Design with Users in MindStyle FundamentalsExploring the Quick Style Gallery and Quick Style SetsApplying and Modifying Styles Using the Quick Style GallerySwitching and Modifying Quick Style SetsCustom Quick Style SetsWorking with the Styles PaneMastering the Styles PaneCreating and Modifying StylesModifying Existing StylesAdditional Style OptionsBasing Styles on Existing StylesSpecifying Styles for Following ParagraphsAllowing Styles to Automatically UpdateModifying the Document TemplateStyle Management ToolsInspecting StylesReveal Formatting Task PaneComparing to Other Text FormatsTracking Inconsistent FormattingManaging StylesThe Relationship Between Document Defaults, the Normal Style, and (No Style)Keyboard Shortcuts for StylesWhat’s Next?
Getting Started Outlining in Word 2010The Basics of a Good OutlineEleven Reasons to Outline Your Next Complex ProjectViewing a Document in Outline ViewExploring Outlining ToolsCreating a New OutlineChoosing Outline DisplayDisplaying Different Levels of TextShowing the First Line of TextRemoving and Showing FormattingWorking with Headings in Outline ViewAdding a HeadingApplying Outline LevelsPromoting and Demoting HeadingsDisplaying Outline and Print Layout View at the Same TimeChanging Your OutlineExpanding and Collapsing the OutlineMoving Outline TopicsMoving Topics Up and DownCutting and Pasting Parts of the OutlineDragging to a New LocationPrinting Your OutlineThe Navigation Pane vs. Using Outline ViewWhat’s Next?
Printing in a Greener WorldThe (Almost) One-Click Print Process in Word 2010Previewing Your DocumentZooming In on the DetailsMaking Changes While PreviewingPrinting Quickly and EfficientlyPrinting Selected TextPrinting Hidden TextCanceling a Print JobSetting Print OptionsPrinting More than One Copy of a Single DocumentPrinting RangesPrinting Odd and Even PagesPrinting Document ElementsPrinting Several Pages per SheetScaling Printed DocumentsSpecialized PrintingPrinting EnvelopesCreating LabelsWhat’s Next?
Creating Tables TodayChoose Your Method: Creating Tables in WordAdding a Quick TableUsing the Row and Column Grid to Create a TableInserting a Table and Specifying AutoFit OptionsDrawing a TableConverting Text to a TableInserting an Excel SpreadsheetCreating Nested TablesEditing TablesDisplaying Table Formatting MarksSelecting Table CellsCopying and Pasting Table DataInserting Columns and RowsInserting CellsDeleting Columns, Rows, and CellsMoving Rows and ColumnsMerging CellsSplitting CellsAdjust Column Sizes After Splits and MergesChange Cell Spacing and AlignmentsEnhancing Your Tables with FormattingChanging Table Format by Using Table StylesCreating Custom Table StylesMore Formatting FunPositioning Tables in Your DocumentFlowing Text Around TablesSorting Table DataResizing TablesUnderstanding AutoFitResizing an Entire TableSetting Preset and Percent Table SizesChanging Column Width and Row HeightDistributing Data Evenly in Rows and ColumnsChanging Text DirectionWorking with Functions in TablesWhat’s Next?
Adding SmartArt DiagramsCreating the SmartArt DiagramAdding and Formatting Diagram TextMaking Formatting Changes in the DiagramCreative ChartingIntroducing Word 2010 Chart TypesCreating a Basic ChartChanging the Chart TypeCreating a Chart TemplateUnderstanding the Chart ToolsEntering Chart DataWorking with the DatasheetChanging the Data ArrangementEditing and Enhancing Chart InformationChoosing a New Chart LayoutApplying a Chart StyleAdding a Chart TitleWorking with AxesAdd Gridlines and TrendlinesDisplaying and Positioning a LegendWorking with Data LabelsFormatting ChartsChanging the Format of Your Chart ElementsFormatting ShapesAdding Shadows, Glows, and MoreWhat’s Next?
Adding Art to Your Word DocumentsInserting PicturesAdding Clip ArtAdding Art and Entering KeywordsNarrowing Your Art SearchAdding Shapes and LinesWorking with the Drawing CanvasUsing the Drawing GridEditing PicturesApplying Artistic EffectsEditing and Adjusting ImagesCropping PicturesResizing PicturesRotating PicturesRemoving Picture BackgroundsEnhancing PicturesApplying Picture Styles to Your ImagesAdding a Picture BorderAdding a Picture EffectAdding Captions to PicturesModifying Shapes and LinesApplying Shape StylesAdding and Formatting Shape TextModifying Lines and FillsChanging the Shape FillMaking Shapes TransparentFormatting Shadows and 3-D EffectsAdding and Controlling ShadowsChanging the Position and Appearance of ShadowsColoring ShadowsApplying and Customizing 3-D EffectsChanging 3-D EffectsAdding Screenshots and ClippingsArranging Art on the PageAligning ObjectsGrouping and Ungrouping ObjectsControlling Object LayeringChoosing Art PositionControlling Text WrappingAdding and Editing Wrap PointsWhat’s Next?
Inserting Mathematical EquationsChoosing an Equation from the GalleryBuilding an Equation from ScratchControlling Equation DisplaySetting Equation OptionsSave an Equation to the GalleryUsing Math AutoCorrectAdding and Linking Text BoxesAdding Text BoxesInserting Text into Text BoxesFormatting Text BoxesControlling Text in Text BoxesChanging Text Box ShapesLinking Text Boxes to Flow TextMoving Between Linked Text BoxesCopying or Moving Linked Text BoxesBreaking Text Box LinksDeleting Linked Text Boxes Without Losing TextAdding Objects to Your Word DocumentInsert an ObjectCreate a New ObjectAdding an Existing ObjectWhat’s Next?
Adding a Simple BorderCreating Enhanced BordersDressing Up Your BorderSelecting Line Styles for BordersChoosing ColorWhen You Need to Match Colors ExactlyControlling Border WidthCreating Partial BordersAdding a Border to a PageCreating a Page BorderAdding an Artistic BorderAdding Borders to Sections and ParagraphsBordering SectionsAdjusting Border SpacingInserting Horizontal LinesAdding Borders to PicturesAdding Table BordersApplying Shading Behind ContentApplying Shades to Tables and ParagraphsShading ConsiderationsWhat’s Next?
Protection Features in Word 2010Working with Protected ViewChoosing What’s Displayed in Protected ViewChanging File ValidationMarking a File As FinalEncrypting DocumentsRemoving ProtectionApplying Editing RestrictionsRemoving Personal Information and Hidden DataRemoving Personal InformationPreparing PDF and XPS FilesUnderstanding PDF and XPSSaving Your Document As PDF and XPSSigning Your Documents with Digital Signatures and StampsGetting a Digital IDCreating a Digital IDAttaching a Digital Signature to a FileAdding a StampViewing SignaturesRemoving a SignatureWorking with the Trust CenterViewing and Removing Trusted SourcesSetting Permission LevelsCustomizing PermissionsApplying Permissions to DocumentsChecking Document AccessibilityEnsuring Document CompatibilityWhat’s Next?
Sharing Documents in WordWord 2010 New Sharing OptionsA Closer Look at SharePoint Workspace 2010Creating a New WorkspaceChecking Out and Checking In a DocumentCreate and Save a New DocumentSetting Up and Using Windows Live SkyDriveSharing a FileSave Your Document to a Shared SpaceWorking with Network LocationsCreating a Network LocationLinking to FTP SitesAccessing Resources Stored in Network LocationsSaving Documents to a Network LocationUsing Workgroup TemplatesSharing Word Documents via E-MailSetting E-Mail PriorityFlagging a Message for Follow-UpRequesting ReceiptsDelaying DeliveryInclude Voting ButtonsUsing Word to Send FaxesCreating and Sending a FaxChoosing a Fax ServiceWhat’s Next?
Benefits of an Organized Revision ProcessFamiliarizing Yourself with Markup ToolsSetting Reviewer NameConfiguring Colors Associated with ReviewersViewing Comments and RevisionsAdding and Managing Comments EffectivelyInserting CommentsInserting Voice and Handwritten CommentsTracking ChangesTracking Changes While You EditCustomizing the Appearance of Changed LinesConfiguring Balloon and Reviewing Pane OptionsBalloon and Reviewing Pane StylesShowing and Hiding BalloonsAdjusting Balloon Size and Location for Online ViewingPrinting Comments and Tracked ChangesReviewing Comments and Tracked ChangesNavigating Your CommentsResponding to CommentsDeleting CommentsAccepting and Rejecting Proposed EditsAddressing Tracked Changes One at a TimeAccepting or Rejecting All Tracked Changes at OnceComparing or Combining DocumentsComparing Two Versions of a DocumentCombining Revisions from Multiple AuthorsCo-Authoring Documents in Word 2010Editing Simultaneously and Saving ChangesContacting Your Co-AuthorTroubleshooting Co-AuthoringWhat’s Next?
Creating Effective Reference TablesCreating a Table of ContentsUsing a TOC StyleCreating a Customized TOCAdding TOC Entries ManuallyCompiling the Manual TOCChoosing a TOC FormatEditing and Updating a TOCPreparing a TOC for the WebCustomizing a TOCMatching Entry Styles to TOC LevelsChanging TOC StylesAdding IndexesWhat Makes a Good Index?Indexing with WordCreating Index EntriesMarking Index EntriesCreating SubentriesSelecting Repeated EntriesFormatting EntriesAdding Cross-ReferencesSpecifying Page RangesGenerating the IndexChoosing the Index FormatChoosing Index AlignmentChanging the Way Entries Are DisplayedChanging Index ColumnsUpdating an IndexAutoMarking Entries with a Concordance FileWhat’s Next?
What Goes into a Long Document?Building a Table of FiguresAdding CaptionsControlling Figure NumberingGenerating a Table of FiguresAdding a Table of AuthoritiesAdding Citations ManuallyGenerating the Table of AuthoritiesWhen Master Documents Make SenseMaster Document Mayhem and WorkaroundsGetting Started with a Master DocumentCreating a Master DocumentCreating SubdocumentsImporting Data for SubdocumentsWorking with the Master and SubdocumentsWhat’s Next?
Everybody BlogsStarting a New Blog PostEntering TextInserting a Web LinkAdding a Category to Your PostAdding a Picture to Your PostConfiguring Your Blog AccountUsing the Word Web AppSave Your Document to Windows Live SkyDriveOpen Your Document in the Word Web AppWorking with the Word Web AppWhat’s Next?
Mail Merge OverviewKnow Your Merge TermsStarting the Mail Merge ProjectSelecting the Document TypeStarting Out with the Main DocumentUsing the Current DocumentStarting from a TemplateStarting from an Existing DocumentChoosing Your RecipientsCreating a New ListUsing an Existing Recipient ListChoosing Outlook ContactsChoosing and Sorting Recipient InformationFiltering Your Recipient ListAdding Merge FieldsInserting an Address BlockChoosing a Greeting LineInserting Merge FieldsMatching Fields with Your DatabaseAdding Word FieldsPreviewing the MergeFinding a Specific EntryChecking for ErrorsMerging the DocumentsMerge to a New DocumentChoosing Merge Print OptionsMerge to E-MailCreating a DirectoryPrinting Envelopes and LabelsCreating LabelsWhat’s Next?
Understanding the Word 2010 Content ControlsCreating the DocumentDisplaying the Developer TabAdding and Formatting Static TextAdding Content ControlsControl Types in Word 2010Rich Text ControlPlain Text ControlPicture Content ControlCombo Box ControlDrop-Down ListDate PickerAdding a ControlChanging Content Control PropertiesAdding Titles and TagsStyling Your ControlLocking ControlsAdding Content to ListsMapping Controls to XMLUsing Content ControlsProtecting DocumentsAdding Legacy ControlsAdding ActiveX ControlsActiveX Controls and the Trust CenterAdding an ActiveX ControlChanging Control PropertiesProgramming a ControlWhat’s Next?
A Bit About VBA and MacrosSaving Macro-Enabled Documents and TemplatesRecording a MacroSetup and PlanningRunning MacrosAdding a Macro to the Quick Access ToolbarAssigning a Keyboard Shortcut to a MacroRunning a Macro AutomaticallyEditing MacrosThe Visual Basic EditorAdditional Macro OptionsRenaming a Macro, Module, or ProjectDeleting and Exporting Macros and ModulesImporting Macros and ModulesProtecting Your MacrosDigitally Signing MacrosCreating a Self-Signed Digital SignatureThird-Party Digital SignatureDigitally Signing a VBA ProjectWhat’s Next?

Overview

You're beyond the basics with Word, so dive right in and really put your documents to work! This supremely organized reference packs hundreds of timesaving solutions, troubleshooting tips, and workarounds. It's all muscle and no fluff. Discover how the experts tackle Word 2010 -- and challenge yourself to new levels of mastery.

Master the tools to expertly organize, edit, and present your content

Craft professional-looking documents with Themes, Quick Style Sets, and Building Blocks

Add visual impact with SmartArt diagrams, charts, pictures, and drawings

Organize and clarify content with effective tables and charts

Use cross-references, tables of contents, and indexes in your complex documents

Produce Web sites and publish blogs directly from Word

Coauthor and collaborate on documents in real time -- and help keep them secure

Customize documents with macros, content controls, and other automation features

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