devices, the trick is to leave a copy of the message on the server after you download it.
That way the message will still be available when you check messages using another
To tell Outlook Express to leave a copy of each message on the server, display the
Advanced tab in the account’s property sheet, and then activate the Leave a Copy of
Messages on the Server check box. You can also activate the following options:
Remove from Server After X Days If you activate this check box, Outlook Express automatically
deletes the message from the server after the number of days
specified in the spin box.
Remove from Server When If you activate this check box, Outlook Express deletes the
Deleted from ‘Deleted Items’ message from the server only when you permanently delete
the message on your system.
Here’s a good strategy to follow:
• On your main computer, activate the Leave a Copy of Messages on the Server check
box and the Remove from Server After X Days check box. Set the number of days
long enough so that you have time to download the messages using your other
• On all your other devices, activate only the Leave a Copy of Messages on the Server
This strategy ensures that you can download messages on all your devices, but it prevents
messages from piling up on the server.
There are other occasions when you’d prefer to leave messages temporarily on the server. For
example, if you’re on the road, you might want to download the messages to a notebook or to
some other computer that you’re using temporarily. By leaving the messages on the server, you
can still download them to your main computer when you return to the office or to your home.
Similarly, you might want to download your messages into another email client for testing
purposes or to take advantage of features in that client that aren’t found in Outlook Express.
Handling Incoming Messages
Incoming email messages are stored in your mailbox on your ISP’s server until you use an
email client such as Outlook Express to retrieve them. The easiest way to do that is to let
Outlook Express check for and download new messages automatically. This feature is
controlled by several settings within the Options dialog box. Select Tools, Options and
make sure that the General tab is displayed, as shown in Figure 19.2.
Handling Incoming Messages 501
FIGURE 19.2 The General tab has a couple of options related to retrieving messages.
Here are the settings related to retrieving messages:
Play Sound When New Messages Arrive When this option is activated, Outlook Express plays a
sound whenever one or more messages are down
loaded. (If multiple messages arrive, Outlook Express
only plays the sound once.) This is useful only if you
don’t get very many messages and if you leave Outlook
Express running in the background while maintaining a
connection to the Internet. In any other scenario the
sound is either annoying or redundant, so consider
deactivating this check box.
It’s possible to change the sound that indicates a new message has arrived. Launch Control
Panel’s Sound and Audio Devices icon and then display the Sounds tab. In the Program Events
list, select New Mail Notification and then click Browse to choose the sound file you want
Outlook Express to play when new messages are delivered.
Send and Receive Messages at Startup When this check box is activated, Outlook Express
connects with the server to check for waiting messages
as soon as you start the program. (It also sends any
messages that are waiting in the Outbox folder.) Note
that if your computer is not connected to the Internet,
Outlook Express will attempt to establish a connection.
This is true even if you select Do Not Connect in the If
My Computer Is Not Connected at This Time list
CHAPTER 19 Communicating with Internet Email502