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Microsoft® Word 2007 Bible by Herb Tyson

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Chapter 35. Footnotes and Endnotes

IN THIS CHAPTER

  • Footnotes

  • Endnotes

  • Footnote and endnote separators

  • Footnote and endnote styles

Footnotes and endnotes contain material that, if presented in the text, tends to disrupt the reader's train of thought. In some types of documents—academic, professional, and legal, for example—footnotes or endnotes are mandatory. In less formal documents, footnotes occur less often and endnotes hardly at all. In information documents such as correspondence, footnotes and endnotes are almost completely absent.

Footnotes begin on the same page where the reference is made. In certain citation-heavy documents such as legal and scientific documents and papers, it is not uncommon for footnotes to begin on one page and extend onto one or more additional pages. While a bit awkward for readers, it is often less awkward than having to search for an endnote at the end of the document to find an explanation for what was said in the text.

Endnotes are deferred until the end of the document. In a book, endnotes often occur at the end of each chapter. In magazines and journal articles, they usually occur at the end of the article.

Word enables you to use footnotes, endnotes, or both. You can also determine how they are presented, up to a point. Word even enables you to specify the footnote and endnote separators, continuation separators, and the continuation notice itself. Because many publishers and publications are rather specific about how to present footnotes and endnotes, ...

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