Chapter . Planning the Meeting

Now that you have determined the purpose and desired results of a meeting, you will want to make sure that your time, as well as that of the participants, will be well spent. To accomplish this, use the following meeting preparation guidelines.


Determine exactly what you want to accomplish through the meeting and write down specific objectives. Base these objectives on your overall meeting purpose and when possible, write objectives from a participant's point of view as well. Here are some examples:

Meeting purpose:

To share information about a proposed training program and plan the program.


  • Participants will understand the reasons for the new training program.

  • Participants will be familiar with all ...

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