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MOSS Explained: An Information Worker’s Deep Dive into Microsoft® Office SharePoint® Server 2007 by John Ross, Nicola Young

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Site Columns

When you establish what type of metadata you want to collect for items and documents, more than likely there will be overlap even with different types of content. For example, if you are storing contracts in a document library and announcements in a list, you’ll probably want to gather what client both the contract and announcement were for. When adding columns to a document library, each column is separate and needs to be managed and maintained separately. If you created this client column at the document or list level, you would have to create it twice, and then when you add a new client, it would need to be updated twice. In this example, it may not be a big deal, but if you have hundreds of lists and libraries all using the metadata ...

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