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Office 2007: The Missing Manual by E. A. Vander Veer, Matthew MacDonald, Chris Grover

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Formatting Paragraphs

Formatting a paragraph usually entails changing its shape. You may be squeezing it in with indents or stretching it out with additional line spacing. Other kinds of formatting change a paragraph's very nature, like adding a border or making it part of a numbered or bulleted list. The Paragraph formatting group (Home → Paragraph) is right next door to the Font group (Figure 3-6). You don't need to select text to format a paragraph; just make sure the insertion point is in the paragraph you want to format. However, if you want to format several paragraphs at once, select them all before you apply a command.

Paragraph formatting commands are in the Home → Paragraph group. Left to right, from the top, you find buttons to add bullets and numbers, apply indents, sort paragraphs, show the paragraph mark, align paragraphs, adjust line spacing, change the background color, and add borders.

Figure 3-6. Paragraph formatting commands are in the Home → Paragraph group. Left to right, from the top, you find buttons to add bullets and numbers, apply indents, sort paragraphs, show the paragraph mark, align paragraphs, adjust line spacing, change the background color, and add borders.

Aligning Text

It's easy to apply alignment to text. With your insertion point in the paragraph you want to change, click one of the alignment buttons in the Paragraph group on the Home Tab. For example, Home → Paragraph → Left sets the current paragraph's alignment. As shown in Figure 3-7, you have four choices when it comes to aligning your paragraphs:

  • Left (Alt+H, AL). Aligns the lines in the paragraph flush on the left side and ragged on the right. Left alignment is standard ...

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