When you send a message, you often need to let the recipient know standard information about you—for example, your name and phone numbers, or your company name and address, plus your position in it. To save you having to retype the same information over and over again, Outlook provides a feature called signatures that lets you set up one or more standard closings for inserting in your messages.
TIP: If you find signatures awkward, you can create a signature as an AutoCorrect entry and enter it by typing its abbreviation. See Chapter 2: ““Using the Ribbon, Backstage, and Common Tools” for coverage of AutoCorrect.
To set up your signatures, follow these steps: