630 ofﬁce x for macintosh: the missing manual
Note: When you open a Word document in which someone has embedded a homemade toolbar, a
dialog box offers a word of caution. It lets you know that the toolbar could conceivably contain a macro
virus (see page 566).
Redesigning Your Menus
Not only can you build your own toolbars in Excel, PowerPoint, and Word, you can
also twist and shape the menus of these programs to suit your schemes. You can add
and remove menu items from the various menus, and you can even move the menus
themselves so that they appear in different places on the menu bar.
More than one Excel owner, for example, has found happiness by stripping out over
half of the default commands that he found he never used. Conversely, you’re miss-
ing out in Word if you don’t add commands to the menus that you usually have to
trigger by burrowing through nested dialog boxes.
As noted earlier, choosing Tools→Customize doesn’t just open the Customize dia-
log box. It also opens a strange-looking duplicate menu bar just beneath the real
one. If you click a menu name on this Menu Bar “toolbar,” the menu opens, reveal-
ing all of the commands in that menu.
Adding a command
To add a command to a menu, choose Tools→Customize, and click the Commands
tab. Find the command that you want to add (by clicking the appropriate category
on the left side ﬁrst, for example). Then drag the command out of the Commands
list and straight onto the name of the desired menu (on the duplicate menu bar), as
shown in ﬁgure 17-3.
Note: Excel has two menu bars—a Worksheet Menu Bar and a Chart Menu Bar. They’re listed individually
in the Customize dialog box’s Toolbars tab. That’s because Excel’s Data menu changes into a Chart menu
when a chart is selected. These menu bars are independent, so if you make changes to the Insert menu
item on the Chart Menu Bar toolbar, those changes won’t be reﬂected in the Insert menu item on the
Worksheet Menu Bar.
As you drag your command over the duplicate menu, the menu opens automati-
cally. As you drag down the menu, a line shows you where the new command will
appear when you release the mouse.
Tip: You can even rename your newly installed menu command: Open the duplicate menu bar, then
double-click your command to open the Command Properties dialog box. Type the new name and press