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Office X for Macintosh: The Missing Manual by David Reynolds, Tonya Engst, Nan Barber

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94 office x for macintosh: the missing manual
• Most importantly, you must choose a special format for this dictionary. In the
Format pop-up menu, choose Speller Exclude Dictionary.
Click Save. You have to quit and relaunch Word for the exclude dictionary to take
effect.
Five Ways to Type Less
At first glance, the Word window looks much like any computer screen. You type,
and letters appear, just as in that classic Mac word processor, TextEdit. But theres
actually much more to it than that. While youre typing, Word is constantly think-
ing, reacting, doing things to save you precious keystrokes.
As noted earlier, for example, Word corrects obvious spelling errors as you go along.
But it also lets you create your own typing shortcuts, and even tries to anticipate
your next formatting move, sometimes to the frustration of people who don’t un-
derstand what the programs doing. The more you know what Word is thinking (it
means well, it really does), the more you can let Word do the work, saving those
precious brain cells for more important stuff—like writing.
Click and Type
Since the beginning of Word time, our screens have given us a continually blinking
insertion point, located in the upper-left corner of the screen. Thats where you
typed, period. If you wanted to type in the middle of the page—for example, to
create a title page of a report—you couldn’t just click there and start typing. Instead,
you had to take the ludicrously counterintuitive step of moving the insertion point
over and down by tapping the Space bar, Tab key, or Return key until it was where
you wanted it.
No more. The Click and Type feature lets you go directly to your desired spot on the
page just by double-clicking. Heres how it works:
1. Switch to Online view or Page Layout view.
These are the only views where Click and Type is available; choose from the View
menu to change views.
2. Move the cursor around on the blank page, letting it hover for a second at the
point where youd like to place some text.
In some cases, you’ll see the cursor change to indicate that Word is about to pro-
vide some free formatting help. If your cursor is near the left or right margin,
Word assumes that you want your text to be left- or right-aligned; you’ll see tiny
left- or right-justified lines appear next to the hovering insertion point (see Fig-
ure 2-12). When you hover in the middle of the page, the insertion-point icon
changes to centered text. If your cursor is near the top or bottom of the page, the
cursor changes shape again to illustrate that youre about to edit the document’s
header or footer (see page 193).
Spelling and
Grammar
chapter 2: editing in word 95
If Word guesses wrong about the alignment, you can always adjust the text align-
ment later using the Alignment and Spacing tools in the Formatting Palette (see
page 121).
3. Double-click.
The insertion point turns into a standard blinking bar, and youre ready to begin
typing. (If the insertion point doesn’t end up quite where you wanted it, just
double-click again.)
Note: Behind the scenes, Word actually fills the page with Tabs and Returns, exactly as you did manually
in the old days; that’s how it gets your insertion point to the spot where you double-clicked. Knowing that
(or seeing that, by clicking the ¶ button on the Standard toolbar) makes troubleshooting or adjusting
Click-and-Typed text much easier.
To turn Click and Type on and off, choose WordPreferencesEdit panel. Check
or uncheck the “Enable click and type” box.
Figure 2-12:
Top: The Click and Type I-
beam cursor is poised to
click and type centered
text.
Bottom: This special
cursor appears to let you
know that you’re about to
create a footer using Click
and Type.
Five Ways
to Type Less

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