chapter 6: advanced word processing 203
• Similarly, your boss or network administrator may give you a template ﬁle, ﬁlled
with styles, so that your corporate correspondence will resemble everyone else’s.
• Or maybe you plan to use your laptop, and want to ensure that all of the custom
keystrokes, AutoText entries, and styles that you’ve carefully worked up on your
desktop Mac are in place on the laptop.
The following pages take you through this insanely challenging topic with as few
migraines as possible.
In any normal program, a template is simply a stationery pad, a locked icon in the
Finder that, when opened, automatically generates a blank, untitled copy of the origi-
nal. If you frequently (or even occasionally) need to create documents that incorpo-
rate certain standard elements, such as the top of your letterhead or boilerplate text
on a contract, document templates can save you a lot of time.
Word offers something like this kind of template, too. You see dozens of these tem-
plates, called document templates, whenever you choose File→Project Gallery. These
are regular Word documents—brochures, labels, newsletters, and so on—that have
been saved in a special, self-duplicating format. You can read more about the Project
Gallery at the beginning of Chapter 1.
Creating a document template
It’s very easy to create your own document template: Just prepare a Word docu-
ment. Then dress it up with graphics, font selections, dummy text, tables, forms,
whatever you like. It’s very important to understand that you can also customize
this document with Word’s more advanced features, such as:
• AutoText entries
• Margins and tab settings
• Customized menus and toolbars
• Page layout (columns, for example)
• Headers and footers
Then choose File→Save As. You can, if you wish, choose Document Template from
the Format pop-up menu, but it’s not technically necessary; any Word document—
even a normal one, which you save into the Applications→Microsoft Ofﬁce
X→Templates folder—behaves like a template in the Project Gallery. The primary
advantage of choosing Format→Document Template is that Word jumps to that
folder (or, rather, the Applications→Microsoft Ofﬁce X→Templates→My Templates
Name the ﬁle and then click Save.