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Office X for Macintosh: The Missing Manual by David Reynolds, Tonya Engst, Nan Barber

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chapter 9: entourage calendar and tasks 377
top in Figure 9-3. Unlike the other views, List view isn’t available via the toolbar,
but you can choose it from the Calendar menu or by Control-clicking anywhere
in the detail calendar area and choosing List from the resulting contextual menu.
You can also determine which days show up in the detail calendar by selecting them
in the overview calendar at the lower left of the Entourage main window. For ex-
ample, to make the calendar show nothing but an important three-day stretch, sim-
ply drag the cursor across those three calendar squares in the mini calendar at lower
left (Figure 9-3).
Tip: Entourage provides a quick way to access the current day’s date—choose CalendarGo to Today, or
press c-T. If you’re in month view, the command displays the current month with today’s date selected;
otherwise, Go to Today displays information for only the current date, regardless of the view you were
using.
Recording Events
Most of Entourage’s calendar is pretty intuitive. After all, with the exception of one
unfortunate Gregorian incident, we’ve been using calendars successfully for centu-
ries.
The Calendar
Figure 9-2:
When you drag the cursor
across a set of dates in the
overview calendar, the main
calendar shows nothing but
those days. You can select as
many as six weeks’ worth
using this method (compare
with Figure 9-1). Just drag
from the first date to the last
date you want to see—you
can even drag across
months. Boldface numbers
in the overview calendar
indicate dates on which you
have something scheduled.
378 office x for macintosh: the missing manual
In many ways, Entourage’s calendar is not so different from those analog versions
we leave hanging on our walls for months past their natural life span. But Entourage
offers several advantages over paper calendars. For example:
Entourage can automate the process of entering repeating events, such as weekly
staff meetings or gym workout dates.
Entourage can give you a gentle nudge (with a reminder in a pop-up dialog box)
when an important date is approaching.
Entourage can automatically send email to other people to let them know about
important meetings. (Lets see one of those “Hunks of the Midwest Police Sta-
tions” calendars do that!)
You can record an appointment using any of several methods, listed here in order of
decreasing efficiency:
When viewing a column view, drag vertically through the time slots that repre-
sent the appointment’s duration, and then double-click within the highlighted
area (see Figure 9-4).
Figure 9-3:
Top: Entourage can display its
detail calendar in one of five
prefab formats: Day, Week,
Work Week, Month, or List
(shown here).
Bottom: You can also select an
arbitrary number of days and
weeks in the overview
calendar for display in the
detail calendar, as shown by
the circled arrow here. This
example shows three days;
Figure 9-2 showed six weeks.
Recording Events
chapter 9: entourage calendar and tasks 379
Using either of the month views, double-click the appropriate date.
Click the New toolbar button.
Choose FileNewCalendar Event (or press c-N).
In each case, Entourage brings up an untitled new calendar event window, depicted
in Figure 9-4. Heres an unusually elaborate example of how you might enter an
appointment:
1. Type a name for this appointment into the Subject line.
For example, you might type Fly to Phoenix.
2. Press Tab to jump to the Location field. Specify where this event is to take place.
This field makes a lot of sense; if you think about it, almost everyone needs to
record where a meeting is to take place. You might type a reminder for yourself
like My place, a specific address like 212 East 23, or some other helpful informa-
tion like a contact phone number or flight number.
You can also leave this field empty if it’s not especially pertinent to the appoint-
ment you’re recording.
Figure 9-4:
You can open this New
Event window by double-
clicking a highlighted
swath of hours on any
column view (background,
left).
With the help of the new
calendar event window,
shaping an event to do
exactly what you want is
easy enough. By twiddling
a few of these knobs and
buttons, you can change a
ten-minute event into an
all-week extravaganza—
and you can invite all of
your closest friends and
co-workers.
Recording Events

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