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Office X for Macintosh: The Missing Manual by David Reynolds, Tonya Engst, Nan Barber

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426 office x for macintosh: the missing manual
Find Related
Entourage has another way of searching for items—the Find Related command. It
lets you find all email messages to or from an individual person in one fell swoop—
a handy technique when there are hundreds or thousands of messages in your mes-
sage list, and youre trying to find the messages that constituted a particular corre-
spondence.
To use this feature, open your address book. Click the name of a person listed, and
then choose EditFind Related. Entourage searches for any messages sent to or
received from that person. The results appear in a Search Results window, which
you can save as a custom view, if you like.
Links
The Link command lets you weave your own web of connections between Entou-
rage items. You might use it to connect, for example, someone in your address book
to a specific calendar event and to all of the messages sent to and from that person
regarding that calendar event, for example.
Once you’ve set up such a link, you can use it to quickly open the event to which its
linked. When you’ve linked an item, a small link icon appears in the items listing in
Entourages main window. To open a link, click the link icon and select a linked item
from the menu that pops up (see Figure 11-4).
Figure 11-4:
Top: To create a link, choose from the
Links pop-up button on the toolbar.
Bottom: After you’ve created a link, you
can use the Link button as a menu, or
click it to open a separate window
showing all linked items. The submenus
list the different categories of linked items
you may have set up. In this example,
you can jump directly from the Links
window to the contact window of any of
the four people who’ll be coming to the
meeting, as well as the messages and
notes linked to the meeting.
Finding Messages
chapter 11: advanced entourage 427
You create a link like this:
1. Highlight the item that you want to create a link for.
For example, click the name of an email message, click an item on your calendar,
or highlight the name of one of your to-do items.
2. To create a connection with a piece of information that’s already in Entourage,
choose from the ToolsLink to Existing submenu. When the Link Maker win-
dow opens, find the Entourage item you want to link to and drag its name di-
rectly on top of the Link Maker window, as shown in Figure 11-5.
You may first have to click one of the other icons in the Folder list, such as the
Calendar or Notes icon—whatever’s necessary to reveal the appropriate list. (You
can also choose the Link to Existing command from the Link pop-up button on
the Entourage toolbar.)
Tip: You can even drag files from your hard drive into the Link Maker window, directly from the Finder (if
you can see it). In effect, Entourage is giving you the option to set up any calendar item, address book
entry, or email message, for example, as a launching bay for the appropriate items on your Mac, such as
Word documents. You can open the file as described under “Using Links” on page 428.
If you want to link your original item to more than one other bit of information,
that’s fine. Just keep dragging items into the Link Maker window. Entourage au-
tomatically creates the links as you go; you’ll see “Link Created” appear briefly in
the “Link To area of the Link Maker window.
Figure 11-5:
The top of the window—the
Link from section—displays
the item that was selected
when you began the
procedure. The bottom
portion of the window—the
Link to section—is where you
drag other items, such as
messages, contacts, or notes,
to create links.
Links

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