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Organizing for Success, Second Edition

Book Description

Kenneth Zeiglerhas been recognized as a time management expert since developing a time management system for Herz in 1997.

Table of Contents

  1. Cover Page
  2. Organizing for Success
  3. Copyright Page
  4. Contents
  5. Introduction: The 4th Dimension of Time Management
    1. The History of This Book
    2. The Best Way to Start
    3. Why Typical Approaches Don’t Work
    4. How to Use This Book
    5. Lights, Camera, Action!
  6. Chapter 1: Lost, But Making Excellent Time
    1. The Reasoning for Keeping Track of Your Time
    2. Let’S Get Started by Downloading the Timekeeping Journal
    3. How to Keep the Journal for Best Results
  7. Chapter 2: Taking Control of Your Day
    1. You Have Choices
    2. Understanding the Ringmaster “Mindset”
    3. The Ringmaster’s Strategies
  8. Chapter 3: Using a Master List to Create a Plan That Works
    1. Using a Master List to Create a Plan That Works
    2. How to Create and Use a Master List
    3. Quick Tips
  9. Chapter 4: Organizing and Planning a More Effective Day and Week
    1. Using the End of Your Day to Increase Your Productivity
    2. The First Key to Productivity Is How You End Each Day—The End of Each Day Is The Springboard for Getting Off to a Fast Start the Next Day
    3. The Second Key to Productivity Is How You Start Each Day—Using The Veggie Principle to Focus on What Matters Most
    4. The Third Key to Productivity Is How Much You Get Done by Noon
    5. Making an Effective Daily List
    6. How to Put Together a Powerful Morning
    7. How to Put Together a More Productive and Powerful Week
    8. Quick Tips
  10. Chapter 5: Prioritizing and Giving Others Your Priorities
    1. Why We Have Trouble Prioritizing Accurately
    2. How Human Nature Affects the Way We Prioritize
    3. Determining and Handling Priorities
    4. Establishing Priorities
    5. The Five-Part Model to Influence Others
    6. How to Negotiate Requests
    7. Successful People Do One Thing at a Time
    8. See If You Can Fit It into Your Schedule
    9. Write Down the Task and Circle the Deadline
    10. Show Your Leader and Team Members Your Plan
    11. Quick Tips
  11. Chapter 6: Controlling E-mail and Using Your E-mail System More Effectively
    1. How to Control Your E-Mail
    2. Don’t Use Your In-Box as Your To-Do List
    3. Use Your E-Mail System to Manage Your E-Mail
    4. Quick Tips
  12. Chapter 7: Organizing Your Writing and Speech to Get Faster Results
    1. Use Your Subject Line to Get Your Reader to Open Your E-Mail
    2. What Is the Purpose of Your Letter or E-Mail?
    3. Have One Key Point or Issue per Message
    4. Consider Your Reader or Audience Before You Write
    5. Understand Your Overwhelmed Reader
    6. Your Message Should Have These Three Characteristics
    7. Understanding What’s at Stake
    8. Make Your Writing Reader Friendly
    9. Use the PADD Model to Organize Your Writing
    10. If You Must Forward a Message, Give Instructions
    11. When You Hit The Reply Key, Modify the Subject Line
    12. E-Mail Etiquette
    13. Quick Tips
  13. Chapter 8: Organizing and Streamlining Your Projects
    1. What Is The Objective of Your Project?
    2. Leave Room in Your Plan for Things to Go Wrong
    3. Focus on Your Project and Work on It When You’re at Your Best
    4. To Accurately Set Up Your Project, It’s Important That You. . .
    5. Nine Easy Steps to Effective Project Management
    6. Quick Tips
  14. Chapter 9: Effective Delegation That Works
    1. Why Don’t We Delegate More? (The Obstacles)
    2. Benefits of Successful Delegation
    3. Use Your Master List to Track Tasks You’ve Delegated
    4. The 10 Steps to Delegating Successfully
    5. Quick Tips
  15. Chapter 10: Planning and Executing an Effective Meeting
    1. Characteristics of Unproductive Meetings
    2. There Are Three Types of Meetings
    3. Planning an Effective Meeting
    4. Organize Your Agenda and Meeting This Way
    5. Let the Meeting Begin
    6. At the End of the Meeting
    7. Other Meeting Ideas and Strategies
    8. Quick Tips
  16. Chapter 11: Managing the Phone and Interruptions
    1. Why Interruptions Can Be so Damaging
    2. Criteria for a Worthwhile Interruption
    3. Try to Control the Noise Around You
    4. Turn Your Monitor or Laptop
    5. Chairs in Your Office
    6. Have a Selective Open-Door Policy
    7. Reduce “Drive-by Shootings”
    8. Put a Sign Outside Your Cubicle
    9. Work Somewhere Else
    10. Tell People
    11. If Your Computer Schedules Your Time. . .
    12. Learn How to Tactfully Interrupt
    13. Stand Up
    14. Arrange a Later Time
    15. Don’t Prolong the Interruption
    16. Agree to a Group Power Hour
    17. Delegate the Interruption
    18. Managing the Phone and Voice Mail
    19. Incoming Calls
    20. How to Use Voice Mail Effectively
    21. Quick Tips
  17. Chapter 12: Developing a Simple, Effective Filing System
    1. An Example
    2. Take Everything off Your Desk
    3. Have a Clock Visible
    4. Organize Your Tools
    5. Remove the Future and Past from Your Desk File
    6. How to Set Up Your Working Files
    7. Quick Tips
  18. Chapter 13: Finding Two More Hours a Day
    1. The Law of Subtraction
    2. When You Review Your Journal
    3. Quick Tips
  19. Chapter 14: Recognizing and Managing Procrastination
    1. It’s Important to Recognize. . .
    2. Major Causes of Procrastination
    3. How to Manage Procrastination
    4. Quick Tips
  20. Appendix: Time Management Action Plan
  21. Index