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Outlook 2019 For Dummies

Book Description

Get up to speed with the world’s best email application — Outlook 2019 

Of the millions of people who use Outlook, most only use about two percent of its features. Don’t stay in the dark! Outlook 2019 For Dummies shows you how to take advantage of often-overlooked tips and tricks to make it work even better for you.  

Inside, you’ll find information on navigating the user interface; utilizing the To-Do bar; filtering junk email; smart scheduling; RSS support; using electronic business cards; accessing data with two-way sync and offline and cloud based access, and much more! 

  • Make the most of Outlook's anti-phishing capabilities
  • Share your calendar
  • Integrate tasks with other Microsoft applications and services
  • Manage email folders 

If you’re upgrading to the latest version — or have never used this popular email tool — this book makes it easier than ever to get Outlook working for you.

Table of Contents

  1. Cover
  2. Introduction
    1. About This Book
    2. About the Version Numbers
    3. Foolish Assumptions
    4. Conventions Used in This Book
    5. Icons Used in This Book
  3. Part 1: Getting Started with Outlook 2019
    1. Chapter 1: Outlook Features You Really Need to Know
      1. Explaining Why So Many People Use Outlook
      2. Doing Anything in Outlook the Easy Way
      3. Using Email: Basic Delivery Techniques
      4. Sending a File
      5. Maintaining Your Calendar
      6. Adding a Contact
      7. Entering a Task
      8. Taking Notes
    2. Chapter 2: Inside Outlook: Getting More Done with Less Effort
      1. Outlook and Other Programs
      2. There’s No Place Like Home: Outlook’s Main Screen
      3. Tying It All Together: The Ribbon
      4. Finding Things in a Flash with Instant Search
      5. Taking Peeks
      6. Getting Help in Outlook
    3. Chapter 3: On the Fast Track: Drag ’  Til You Drop
      1. Dragging
      2. Dispatching Tasks in a Flash
      3. Making Time Stand Still with Calendar Wizardry
      4. Keeping Friends Close and Enemies Closer
      5. Creating Instant Email Messages
      6. Expanding Your Outlook Workspace
      7. Zen of the Right Button
  4. Part 2: Taming the Email Beast
    1. Chapter 4: The Essential Secrets of Email
      1. Front Ends and Back Ends
      2. Creating Messages
      3. Reading and Replying to Email Messages
      4. That’s Not My Department: Forwarding Email
      5. Blind Copying for Privacy
      6. Deleting Messages
      7. Saving Interrupted Messages
      8. Saving a Message as a File
    2. Chapter 5: Email Tools You Can’t Do Without
      1. Nagging by Flagging
      2. Saving Copies of Your Messages
      3. Setting Your Reply and Forward Options
      4. Adding Comments to a Reply or a Forward
      5. Sending Attachments
      6. Emailing Screenshots
      7. Creating Signatures for Your Messages
    3. Chapter 6: Conquering Your Mountain of Messages
      1. Organizing Folders
      2. Organizing Your Email with Search Folders
      3. Using the Reading Pane
      4. Playing by the Rules
      5. Filtering Junk Email
      6. Archiving for Posterity
      7. Arranging Your Messages
      8. Simplifying Tasks Using Quick Steps
  5. Part 3: Managing Contacts, Dates, Tasks, and More
    1. Chapter 7: Your Little Black Book: Creating Contacts Lists
      1. Putting in Your Contacts: Names, Numbers, and Other Stuff
      2. Viewing Your Contacts
      3. Flagging Your Friends
      4. Using Contact Information
      5. Gathering People Into Groups
    2. Chapter 8: Unleashing the Calendar’s Power
      1. Getting Around the Outlook Calendar
      2. Meetings Galore: Scheduling Appointments
      3. Getting a Good View of Your Calendar
      4. Printing Your Appointments
      5. Adding Holidays
      6. Handling Multiple Calendars
    3. Chapter 9: Task Mastery: Discovering All the Bells and Whistles
      1. Entering New Tasks in the Tasks Module
      2. Editing Your Tasks
      3. Managing Recurring Tasks
      4. Marking Tasks as Complete
      5. Viewing Your Tasks
      6. Frequenting the To-Do Bar
      7. Tasks in the Calendar
    4. Chapter 10: Seeing It Your Way: Customizing Outlook
      1. Customizing the Quick Access Toolbar
      2. Customizing the Ribbon
      3. Enjoying the Views
      4. Playing with Columns in Table/List Views
      5. Sorting Items
      6. Grouping Items
      7. Saving Custom Views
      8. Using Categories
  6. Part 4: Beyond the Basics: Tips and Tricks You Won’t Want to Miss
    1. Chapter 11: Social Media Magic with Outlook RSS
      1. Brushing Up on Social Media Basics
      2. Subscribing to an RSS Feed via Internet Explorer
      3. Setting Up an RSS Feed in Outlook
      4. Reading Feeds
    2. Chapter 12: Managing Multiple Email Accounts
      1. Choosing an Email Provider
      2. Buying Your Own Domain Name
      3. Setting Up Email Accounts in Outlook
      4. Modifying Mail Account Settings
      5. Changing the Mail Server
      6. Sending Messages from Different Accounts
    3. Chapter 13: Merging Mail From Outlook to Microsoft Word
      1. Conjuring Mailing Label Magic
      2. Mastering Form Letter Formalities
      3. Merging From Selected Contacts
      4. You’ll Still Have to Lick It: Printing Envelopes
      5. Merging to Email
  7. Part 5: Outlook at Work
    1. Chapter 14: Big-Time Collaboration with Outlook
      1. Collaborating with Outlook’s Help
      2. Collaborating with Outlook and Exchange
      3. Viewing Two Calendars Side by Side
      4. Managing Your Out of Office Message
      5. Managing Your Address Books
      6. Scheduling a Skype Meeting
    2. Chapter 15: Outlook for the iPad and Android Phones
      1. Understanding the Mobile Difference
      2. Accessing Mobile Email
      3. Using Your Mobile Calendar
    3. Chapter 16: Telecommuting with Outlook.com and the Outlook Web App
      1. Signing In to Outlook.com
      2. Exploring the Outlook.com Interface
      3. Getting Caught Up on Web Email Basics
      4. Organizing Contacts
      5. Using Your Calendar
      6. Exploring Your Options
      7. Understanding the Outlook Web App
  8. Part 6: The Part of Tens
    1. Chapter 17: Ten Shortcuts Worth Taking
      1. Using the New Items Tool
      2. Sending a File to an Email Recipient
      3. Sending a File From a Microsoft Office Application
      4. Turning a Message Into a Meeting
      5. Finding Something
      6. Undoing Your Mistakes
      7. Using the Go to Date Dialog Box
      8. Adding Items to List Views
      9. Sending Repeat Messages
      10. Resending a Message
    2. Chapter 18: Ten Accessories for Outlook
      1. Smartphones
      2. A Tablet Computer
      3. For Dummies E-Learning
      4. Microsoft Office
      5. A Business-Card Scanner
      6. Online Backup
      7. Skype
      8. Microsoft SharePoint
      9. Microsoft Exchange
      10. OneDrive
    3. Chapter 19: Ten Things You Can’t Do with Outlook
      1. Create a Unified Inbox
      2. Insert a Phone Number Into Your Calendar
      3. Open a Message From the Reading Pane
      4. Perform Two-Sided Printing
      5. Search and Replace Area Codes
      6. Print a List of Meeting Attendees
      7. Enlarge the Type in the Calendar Location Box
      8. Create Contact Records for All Recipients of an Email
      9. Track Time Zones for Meetings
      10. Back Up Outlook Data Easily
      11. Ten More Things Outlook Can’t Do for You
    4. Chapter 20: Ten Things You Can Do After You’re Comfy
      1. Take Notes
      2. Customize the Quick Access Toolbar
      3. Wise Up Your Messages with Smart Art
      4. Translate Your Email Messages
      5. Add Charts for Impact
      6. Use Symbols in Email
      7. Open Multiple Calendars
      8. Superimpose Calendars
      9. Select Dates as a Group
      10. Pin a Contact Card
  9. Index
  10. About the Authors
  11. Advertisement Page
  12. Connect with Dummies
  13. End User License Agreement