book

Planning Successful Meetings and Events

by Ann J. Boehme

November 1998

Beginner

128 pages

3h 48m

English

AMACOM

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What You Need to Know—What You Need to DoWho Plans Meetings?Who Holds Meetings?What Kinds of Meetings Are There?What Are the Meeting Planning Steps?Checklist—Planning a MeetingGlossary
Making Site Selection ChecklistsSelecting the Type of Meeting SiteMatching the Meeting to the FacilitySelecting a DestinationSelecting a FacilityChecklist—Selection of DestinationChecklist—Hotel Services AvailableChecklist—When on Your OwnChecklist—The Official Site Inspection Tour to Review With SalesChecklist—To Discuss While On-SiteGlossary
The ContractPurpose and Content of a ContractAmending a ContractSigning a ContractChecklist—Contracts

The Convention and Visitors’ BureauAirlines and Group Travel AgenciesDestination Management CompaniesGround TransportationSpeakers and Speakers’ BureausMusic LicensingVendors as Potential PartnersChecklist—Ground Transportation or Tour OperatorChecklist—Hiring a SpeakerChecklist—Airline ServicesChecklist—Convention and Visitors’ Bureau ServicesGlossary
Menu IssuesFood FunctionsBar OptionsChecklist—Food and BeverageGlossary
The PurposeTabletop DisplaysFormal ExhibitsScale DrawingsBudgetingSetup and Dismantle PeriodFood and BeverageProspectusChecklist—ExhibitsGlossary
Attendee ProfileThe Corporate EnvironmentGolf TournamentsGolf IncentivesTennis TournamentsFamily EventsProfessional HelpChecklist—Options for Resort Activities
Setting Financial GoalsCreating a BudgetUsing a BudgetGlossary
Basic Audiovisual RequirementsResponsibilities of the Audiovisual CompanyNew Audiovisual TechnologyBack to Basics (Almost)Audiovisual Needs of SpeakersChecklist—AudiovisualsGlossary
Checklist—Promotions
The Registration FormThe Processing of RegistrationsOn-Site LogisticsOn-Site Registration EtiquetteOn-Site TippingChecklist—Registration
RationaleBudgetingPreparation of ParticipantsHospitality DeskContracts, Customs, and ProtocolsChecklist—Considerations for International Meeting SiteChecklist—Meetings at a Specific International DestinationGlossary
Meeting InformationMeeting PublicationsAudiovisual Technology in HotelsAudiovisual Technology On-LineInternational MeetingsMeeting Associations

Overview

Planning a meeting or event is no easy task. Just ask any of the administrative staffers who are increasingly being asked to do it. One minor mistake -- a plane ticket that doesn't arrive on time, not enough vegetarian meals at the luncheon, the wrong kind of audio/visual equipment -- can mean big trouble.

Now this handy little how-to guide takes secretaries and assistants through the entire process step-by-step. From site selection and registration do's and don’ts to negotiating with vendors and food and beverage planning, this book gives them everything they need to get a meeting planned right.

Packed with floor plans, checklists, glossaries of industry-specific terms, lists of resources, and more, Planning Successful Meetings and Events is sure to transform any take-charge assistant into the Martha Stewart of meeting and event planning. It's a good thing.