Chapter 20

Preparing a Presentation for Mass Distribution

In This Chapter

Working with file properties
Checking for compatibility and usability
Limiting user access to a presentation
Creating a PDF or XPS version of a presentation
Converting a presentation to a video file
Making a DVD movie of your presentation
Presenting online
Working with the PowerPoint Viewer

When preparing a presentation that you will send out into the world, whether through e-mail, on CD, or on the Web, you never know what will happen to it or how people will end up viewing or even changing it. This can be a little unnerving!

In this chapter, you will learn how to protect your privacy by removing personal information from a PowerPoint file. You will also learn how to ensure that the presentation contains nothing that will be incompatible with an earlier version of PowerPoint. And you will learn how to distribute a presentation as a PDF file, on CD or DVD, or as a video clip on a web page or attached to an e-mail message.

Working with File Properties

The properties of a file include fixed attributes such as its creation date and size as well as properties that you can edit, such as the author name, keywords, subject, and comments. Some of these variable properties are also referred to as metadata — literally, data about data.

PowerPoint automatically saves some properties for you, such as the author name, and provides opportunities for you to save additional properties. Properties can be helpful when you ...

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