Entering Time in QuickBooks

In QuickBooks, you can enter and view time for a single activity or for whole weeks. If you record time after the fact, a weekly timesheet is the fastest way to enter time. If you already have one timesheet filled out, you can copy it to speed up your data entry, as the box on Copying Timesheets explains. To time work as you perform it, the Time/Enter Single Activity dialog box (explained starting on Entering Time for One Activity) is the way to go.

Filling in Weekly Timesheets

QuickBooks’ weekly timesheet is the fastest way to enter time for several activities or work that spans several days. Here’s what you do:

  1. Choose Employees→Enter Time→Use Weekly Timesheet.

    QuickBooks opens the Weekly Timesheet dialog box.


    Although you can track time for people other than employees, you still access time tracking from the Employees menu or the Employees panel of the Home page. On the Home page, click Enter Time and then, on the drop-down menu, choose Use Weekly Timesheet.

  2. In the Name drop-down list, choose the person who performed the work.

    Because time tracking is rarely limited to only the people with permission to run QuickBooks, you can enter time for yourself or anyone else. After you choose a name, the program displays a timesheet for the current week and shows any time already entered for the week, as shown in Figure 8-3.

    The weekly timesheet doesn’t provide much room to display customer names, job names, or more than a few letters of the Service item for the task performed. To see the full contents of a cell in a pop-up tooltip like the one shown here, position your cursor over the cell. You can also drag a corner of the window to resize it.

    Figure 8-3. The weekly timesheet ...

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