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QuickBooks 2013 For Dummies by Stephen L. Nelson, MBA, CPA

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Installing QuickBooks for Network Use

To install QuickBooks for network use, you must first install QuickBooks on all the computers on the network that need to access and work with the QuickBooks file. This task isn’t tricky. You don’t need to install QuickBooks in any fancy way to be able to share QuickBooks files.

remember.eps You need to purchase a copy of QuickBooks for each computer that’s going to run the program. If you have three computers on which you want to use QuickBooks, you need to buy three copies of QuickBooks. Or, you could buy a special multiple-seat license version of QuickBooks. If you attempt to install a single copy of QuickBooks (with a single key code) on multiple computers, QuickBooks won’t allow two computers using the same key code to share a file in multi-user mode.

When you create the file that you want to share, you need to make sure that you store the file in a location where the other QuickBooks users can access it. That is, you may need to store the file on a server. You can also store the file on a client computer as long as you designate sharing permissions for either the folder or the drive on which you save the QuickBooks file.

remember.eps Another important thing: Whoever creates the QuickBooks file automatically becomes the file administrator. The file administrator ...

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