54 Quicken 2008: The Missing Manual
Over time, you’ll probably close some bank accounts: CDs mature, you switch
banks, or you finally smarten up and move your credit card balance to one with a
single-digit interest rate. In Quicken, you don’t delete the accounts you’re no
longer using, even if they have a zero balance. Deleting an account deletes all of the
transactions in the account, including transfers to and from other accounts—
potentially mangling those accounts.
Fortunately, there’s a way of getting those old accounts off your Account Bar and
Account List (and out of your hair). When you close a real-world account at a
financial institution, enter the final cash transfers out of the account in Quicken
and then hide the account. Hidden accounts—and their transactions—remain in
your data file, but you won’t see them in the Account Bar, menus, windows, or
Here’s how to hide an account:
1. In the Account Bar, right-click any account and choose “Delete/hide accounts
in Quicken” from the shortcut menu.
Quicken opens the Account List window and displays the Manage Accounts
tab. If you open the Account List window by pressing Ctrl+A, you’ll see the
View Accounts tab, which shows your unhidden accounts, their balances, and a
few other bits of account information. Click the Manage Accounts tab.
GEM IN THE ROUGH
Staying on Top of Tasks with Alerts
As you’ll learn throughout this book, Quicken has alerts
that notify you of tasks you should perform or situations
you may want to respond to. For example, the minimum-
balance alert is particularly useful for checking accounts
that charge exorbitant fees if your balance drops too low.
Conversely, most banks wouldn’t dream of telling you that
you’ve deposited too much. But you can use the alert for
the maximum balance field to see when it’s time to move
some money into an account that pays a higher interest
You’ll probably see some alerts whenever you launch
Quicken. Alerts can also appear in the different financial
centers, or if you customize Quicken Home to display them
(page 378). To tell Quicken which alerts you want to see,
do the following:
1. Choose Tools ➝ Set Up Alerts.
2. In the Alerts Center, select the alert you want to use.
(Expand the alert category if necessary by clicking
the + sign to the left of its name.
3. If you want Quicken to display a message box with
an obvious warning as soon as something triggers
the alert, select the “Urgent (pop up dialog box)”
option at the bottom of the window. With this set-
ting, Quicken also displays the message boxes when
you launch Quicken.
4. For less critical alerts like a reminder to reevaluate
your mortgage, select the “Text in the alert list”
option. This setting displays alerts in the Alerts Cen-
ter and the Alerts section in each financial center.
Chapter 3: Setting Up Accounts 55
2. To hide an account, in the “Hide in Quicken” column, turn on the account’s
Figure 3-8 shows the account checkbox turned on. There’s just one more step
to hide your account and keep it hidden.
3. On the right side of the Account List menu bar, click Options. If a checkmark
appears to the left of the “View hidden accounts” command, click the command
to turn off the checkmark, and thus the display of hidden accounts.
Select the View Accounts tab. You can see the account is now officially hidden.
The Manage Accounts
tab in the Account List
window lets you hide an
account as well as
perform a few other
tasks, as the box on page