Changing the file name, title, and description can be accomplished by clicking the edit icon for
the appropriate template. Clicking the file name link allows you to download the template file from
the SharePoint site. If you have previously created list templates and downloaded the files, you can
upload them into the list template gallery by clicking the Upload link in the toolbar and selecting
the
.stp file you want to add to the gallery.
nTip Template files (.stp files) can be downloaded from SharePoint and uploaded into a different SharePoint site
collection or even a different installation of SharePoint. This can be beneficial when creating a list structure that
can be used in multiple SharePoint environments within your organization.
Deleting the List
You may want to delete a list if the data is no longer needed or if the list was created on the wrong
site. The Customize List page allows you to quickly delete a list from a site.
To delete a list, follow these steps:
1. On the list page, click the List Settings link in the Settings menu of the toolbar.
2. On the Customize List page, click the Delete this List link in the Permissions and Manage-
ment section.
3. Click OK when prompted for confirmation that you wish to send this list to the sites
Recycle Bin.
nCaution Once you click OK on the confirmation for deleting the list, the list and all of the information it contains
will be sent to the site’s Recycle Bin. After a configurable number of days (the standard is 30) in the Recycle Bin, the
list will be permanently deleted, and it will not be possible to recover the list without assistance from your IT staff.
Advanced List Concepts
The S
har
eP
oint 2007 platform provides additional, more advanced, features that allow you to man-
age the structure of your lists and provide alternative methods for users to consume the information
in the list. These features, while requiring more understanding of the product to manage, provide
gr
eater r
eusability of list structure and accessibility of information.
Site C
olumns
As y
ou create lists in your sites, you may find that many of these lists contain similar columns. Each
time you create a new list and specify the column structure, you are entering the same column
information anew. The column title, description, and additional settings are being configured each
time you create a column in a list. Columns such as Start Date, End Date, Last Name, First Name,
Email, and Phone end up being used in numerous lists in a SharePoint environment.
The better way to manage columns that are used throughout your sites and lists is to leverage
site columns
. S
ite columns ar
e template column settings that can be cr
eated once and used r
epeat-
edly each time a column with those settings is needed in a list. For instance, a Department site
CHAPTER 4 n LIST CONCEPTS
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