creating the form library. This allows the library to display the data fields from the form as columns
in the library’s views. As users fill out forms and save them to the library, the data they entered into
the forms can be displayed in the library screen. This allows you to see their responses without
opening each individual form.
InfoPaths publishing process, described in the Advanced Office Integration” section later in
this chapter, determines which fields in the InfoPath form are available as columns in the library. It
also allows you to enable editing of columns, so that changing the values on the Edit Properties
page saves the changes into the form.
When creating custom views, the form library contains the same special columns available in
document libraries. The creation information, modification information, and file size of the form
are present. As a result of the integration between the form library and the InfoPath forms, views
can also use the forms data fields to perform sort, filter, group, and totaling functionality.
nTip Displaying, filtering, grouping, and totaling InfoPath form fields in form library views is a simple yet
extremely effective way for users to arrange and display the completed InfoPath forms.
Other Librar
y Management
Remaining management features of SharePoint form libraries are performed exactly like their coun-
terparts in document libraries or lists. The following management tasks can all be accomplished
using the descriptions and steps found earlier in this chapter or in the “Managing Lists” section of
Chapter 4:
General settings, versioning settings, advanced settings
Content approval
Library security
Managing checked out files
Incoming e-mail capabilities
Managing copies
Library template management
Deleting libraries
Picture Library
Picture libraries build on the file management features introduced earlier by the document library.
They have the same mechanisms for displaying the file information including views, folders, filter-
ing, and sorting. Picture libraries then add many image-specific features and integration into other
applications not available with a document library. These added features make picture libraries the
ideal place to store your image files in SharePoint. Appropriate uses of picture libraries include stor-
age of corpor
ate mar
keting gr
aphics
, pr
esentation diagrams, product photographs, and company
event slideshows. Features of a picture library that are identical to a list or document library will be
briefly mentioned here and then referenced to the appropriate chapter for more details.
CHAPTER 6 n LIBRARIES
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