Using Libraries
Project artifacts typically consist of electronic files with varying formats such as Word, Excel, PowerPoint, or PDF. In SharePoint, these files can be centrally stored in a library. At the very basic level, storing files in a library is comparable to storing files in a Windows folder, but that’s where the comparison ends. You see, SharePoint libraries provide better document management capabilities than tools we currently rely on.
Just like a SharePoint list that is used to store and organize information, a library is an information repository used to store and manage documents. Basic features and functionalities in a list are also available to document libraries. Apart from document storage, a library also has the capability to control access to the documents, track version histories, maintain document integrity with check-ins/check-outs, and enable content approval every time a document is submitted.
A SharePoint PMIS uses a number of common libraries, such as:
- Document library
Document libraries are used to centrally store common project-related files such as project charters, requirements documents, budget spreadsheets, status meeting reports, and travel reimbursement forms. By default, most site templates come with a predefined document library called Shared Documents. A document library is shown in Figure 3-29.

Figure 3-29. A document library
- Picture library
This type ...