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SharePoint 2010 for Project Management, 2nd Edition
book

SharePoint 2010 for Project Management, 2nd Edition

by Dux Raymond Sy
January 2012
Beginner to intermediate content levelBeginner to intermediate
230 pages
5h 53m
English
O'Reilly Media, Inc.
Content preview from SharePoint 2010 for Project Management, 2nd Edition

Using Libraries

Project artifacts typically consist of electronic files with varying formats such as Word, Excel, PowerPoint, or PDF. In SharePoint, these files can be centrally stored in a library. At the very basic level, storing files in a library is comparable to storing files in a Windows folder, but that’s where the comparison ends. You see, SharePoint libraries provide better document management capabilities than tools we currently rely on.

Just like a SharePoint list that is used to store and organize information, a library is an information repository used to store and manage documents. Basic features and functionalities in a list are also available to document libraries. Apart from document storage, a library also has the capability to control access to the documents, track version histories, maintain document integrity with check-ins/check-outs, and enable content approval every time a document is submitted.

A SharePoint PMIS uses a number of common libraries, such as:

Document library

Document libraries are used to centrally store common project-related files such as project charters, requirements documents, budget spreadsheets, status meeting reports, and travel reimbursement forms. By default, most site templates come with a predefined document library called Shared Documents. A document library is shown in Figure 3-29.

A document library

Figure 3-29. A document library

Picture library

This type ...

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Publisher Resources

ISBN: 9781449314866Supplemental ContentErrata Page