44 A Videoconference Checklist

The following checklist for conducting a videoconference can help you to be better prepared, to present more effectively, and to wrap up your meetings so they have long-term impact.

Before the Meeting


  • Invite participants and confirm their availability. Make sure you know each other’s videoconference and telephone numbers and e-mail addresses in case your virtual meeting is aborted.
  • If your videoconference is formal, distribute a written agenda.
  • Ask participants not to take any calls during the videoconference.
  • Ask participants to create name cards so when they are on camera, everyone at off-site locations will be able to easily identify each other.
  • Remind your participants that you want to start ...

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