Working with Embedded Office Objects
Whereas linking connects two applications through a pasted file or a portion of a file, embedding places an entire document and makes the tools of its native application available within another application file. Your choice to embed (rather than link) is based on what you want to do with the object and, in some cases, who will be using the application in which the embedded object resides. The following are two situations that support the decision to embed an object:
Limited system resources Rather than have two applications open at once, embed one in another by embedding an object. While the object is active, the object's application is also active (and its tools appear in the target application window). ...
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