Setting the Stage
You might spend a lot of time preparing for a presentation, but when you arrive to deliver, all your difficulties may just be starting. It seems the only things that go according to plan are the problems.
Many things can happen to make the audience uncomfortable, distracted, and even disinterested. Many of these things can be dealt with in advance. Of course, experience is the best teacher. Hundreds of presentations have taught me that well-thought-out logistics of an event (planning and coordinating) make a world of difference for everyone involved, especially me.
The bottom line is that you are ultimately responsible for your presentation and the conditions of the event for the audience. If the group expects coffee and there ...